Project and Operations Coordinator – early career

Your position

• Provide day-to-day coordinative support to IOB's senior management and team leaders in all operational matters. This will include presentations, letters, memos, meeting minutes, reports, funding applications, contracts, and IP matters.
• Manage operations between IOB and external stakeholders, including project collaborators: plan and coordinate meetings and events, oversee calendars and venue bookings, and handle minute‑taking, follow‑ups, and all related logistics.
• Support travel planning and reimbursements, including bookings, on‑site management, and related coordination.
• Assist with budget and expense tracking for research projects and events.
• Conduct web‑based research on relevant topics for projects and internal needs.
• Prepare and edit correspondence, reports, and presentations.
• Act as a point of contact for IOB staff members and external partners.
• Role model strong values: display the highest standards of integrity; maintain high standards of confidentiality inside and outside IOB.

• Academic degree (University level) in Business and Economics or Law, or a vocational commercial background such as a commercial apprenticeship (KV / commercial clerk EFZ) or commercial school (business school). First experience in an administrative or business context is an advantage.
• Interest in developing further as an operations or project support professional; development opportunities can be shaped based on your strengths and interests.
• Excellent written and oral communication skills both in English and German
• Digital and tech‑savvy with strong organisational and basic project coordination skills
• Excellent interpersonal and communication skills when interacting with internal and external stakeholders at all hierarchical levels and always ensuring confidentiality requirements
• Solid knowledge of common office IT programs and willingness to learn new tools
• Excellent problem‑solving skills and reliability
• Proactive, organised, engaged and highly independent approach
• Hands‑on, team‑player mentality
• Agile, positive and thoughtful personality