Senior Procurement Analyst

Job Overview

This person organizes and coordinates the activities and operations of the Procurement Department for the City in compliance with the Policy, Florida State Statutes, Federal Laws, as well as the City’s purchasing-related Ordinances, Resolutions, and Administrative Orders. Work will be performed under the direct supervision of the Financial Services Manager. Under the supervision of the Financial Services Manager, the Senior Contract Analyst provides support for a variety of procurement activities, including the issuing and awarding of solicitations;

RFQu and RFPs; coordination of procurement schedules, drafting and reviewing contract language, and monitoring contract and legislative compliance.

Position typically requires processing and interpreting more complex, less clearly defined issues.

• Act as a lead, providing guidance to team members
• Assist with the implementation, evaluation and interpretation of department policies, procedures and projects.
• Train City staff in procurement procedures and policies.
• Working closely with various departments, and city management, to align procurement strategies with organizational goals is essential. This ensures that procurement activities support overall business objectives.
• Prepares documentation for the advertisement and solicitation of proposals, and qualifications from prospective vendors in designated newspapers and periodicals and on the City's website.
• Maintains a variety of files including bids, purchasing information, correspondence, and reports for the purpose of providing up-to-date references and audit trails.
• Reviews and clarifies detailed specifications submitted by operating departments to ensure completeness and compliance with the City's procurement standards, such as commodities, work services, and professional services. Assists in approving purchase order requests received from City staff.
• Evaluates vendor proposals, and qualifications for responsiveness to procurement solicitations.
• Reviews and approves modifications to procurement solicitations and prepares addenda to notify prospective offerors of changes.
• Schedules and facilitates evaluation committees to review submitted proposals and qualifications in response to RFP’s and RFQu’s and to interview potential vendors.
• Create, manage, and administer procurement contracts through their lifecycle. This includes drafting, negotiating and finalizing contracts with suppliers.
• Monitor contract expiration dates, insurance certificates, bonds, and other compliance documents across multiple systems, including Contract Management and e-Procurement platforms.
• Prepare detailed reports and statistical analyses, perform research, and develop tracking documents for contract management.
• Maintain and update contract and agreement requirements in various systems, establishing timelines for expiration and compliance tracking.
• Ensuring that all contracts comply with relevant laws, regulations, and organizational policies. This includes maintaining compliance checklists and conducting audits as necessary to enforce contract terms and resolve disputes while maintaining accurate contract files.
• Manage relationships with suppliers, which includes evaluating supplier performance, negotiating terms, and resolving supplier disputes.
• Utilize Excel and Smartsheet to create dynamic dashboards, pivot tables, and charts for data visualization and reporting.
• Manage Veteran-owned and Women and/or Minority owned certifications, including policies, procedures, training, support, coordination and compliance.
• Recommend improvements to purchasing processes to the Financial Services Manager.
• Maintains confidentiality at all times.
• Keeps Manager abreast of all issues as appropriate.
• Perform related duties as assigned.

None

• Knowledge of principles and practices of procurement.
• Knowledge of rules and regulations governing procurement contracts.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent project management skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a…