Legislative Coordinator

Posting Information

Posting Number: PC-26-11

Job Type: Permanent Full-time, Union

Salary Range: $58,949.80 to $70,597.80 per year

Posted:
Friday, February 27, 2026

Final date to receive applications:
Sunday, March 15, 2026 at 11:59 pm

The Legislative and Court Services Department is comprised of three branches:
Legislative Services (including Council Secretariat, Corporate Mail and Print Services, Vital Statistics and Access and Privacy Services), Court Services (responsible for the administration of justice within two court service areas), and Enforcement Services (responsible for administering and enforcing several municipal by‑laws including parking, pet controls, property maintenance, business licensing, and sign placement). Reporting to the Deputy City Clerk, the Legislative Coordinator coordinates in‑person and electronic Council/Committee meetings, prepares and distributes agendas, supports meeting materials, attends meetings, takes minutes, prepares follow‑up correspondence, maintains associated record indices, conducts research, and performs liaison duties.

Additionally, the Coordinator uses an electronic meeting management system to upload content for agendas, minutes, and other materials and trains other City staff. This position also assists in all phases of the Municipal Election as required.

• Coordinate in‑person and electronic Council/Committee meetings.
• Prepare and distribute agenda and supporting materials.
• Attend meetings, take minutes, and prepare follow‑up correspondence.
• Maintain record indices and conduct associated research.
• Perform liaison duties with City staff and external partners.
• Use an electronic meeting management system to upload content for agendas, minutes, and other materials.
• Train other City staff on meeting management systems.
• Assist in all phases of the Municipal Election.

Your workplace values align with our corporate values of Strive, Share and Care and you want to join us in providing exceptional services and programs to build a prosperous, growing and sustainable community.

Equally important is how we do it: your actions reflect our core accountabilities of Personal Awareness, Teamwork and Collaboration, Respect and Inclusion, Innovation, and Service Excellence
, which define how we work together to succeed.

• One (1) year College Certificate in Public Administration or other related discipline.
• Don’t meet the credentials as outlined but have years of directly related experience? Please see the City’s Education Equivalency Policy to determine if you may qualify for equivalency. Further information is available at
• Position Equivalency Code:
  
  B.

• Three (3) years of experience performing duties related to the major responsibilities of the position.

• Working knowledge of various provincial legislation including the Municipal Act, Municipal Election Act, Municipal Conflict of Interest Act, Statutory Powers Procedure Act, Planning Act, Commissioners for Taking Affidavits Act, Municipal Freedom of Information & Protection of Privacy Act, AGCO regulations and other general statutes governing municipal operations in Ontario.
• Excellent communication skills, both written and verbal.
• Ability to work outside of regular business hours, depending on meeting schedule and deadlines.
• Ability to operate in a fast, deadline‑driven environment.
• Excellent organizational and time‑management skills and ability to adapt quickly to change.
• Demonstrated attention to accuracy and detail.
• High level of initiative, problem‑solving, and accountability and strong customer‑service skills.
• Demonstrated ability to maintain a high standard of professionalism, transparency, sound judgment, diplomacy and confidentiality.
• Highly developed computer skills and experience with MS Office.

• Satisfactory Criminal Record Check* (new employees require this as per Police Record Check Policy).

City Hall, 70 Collier Street, Barrie, Ontario. The City has a Hybrid Work Program Policy that may allow a hybrid work arrangement of one (1) remote…