Indirect Buyer

POSITION TITLE: Indirect Buyer LOCATION: Collingwood, Barrie, or Owen Sound

Mac Lean Engineering is looking for an energetic Indirect Buyer to add to the existing skills of our purchasing team. If you are looking to be challenged in a dynamic work environment and want to grow your career with a world‑renowned company in our industry, this position is for you!

The Indirect Buyer will focus on supporting operational and engineering activities by ensuring the accurate, timely purchasing of indirect materials and services, including MRO, R&D, IT, Finance, Marketing, H&S, CapEX, and other shared services. This role involves executing purchasing strategies, managing supplier relationships, and ensuring cost‑effective and high‑quality purchasing processes. The following proficiencies are required:

• Manage the sourcing and procurement of indirect goods and services (e.g., MRO, office supplies, IT services, facilities management) to support operational needs across departments.
• Source, select and maintain Approved Suppliers based on consistent monitoring of departmental key performance indicators of Quality, Delivery, and Cost
• Administer the tender process through the creation of RFQ’s and RFP’s
• Process internal requisitions and generate corresponding purchase orders to suppliers, clearly specifying the required components and/or services to be delivered
• Ensure that Purchase Orders are clearly indicative of specified requirements and that the Supplier’s products and/or service will meet specified requirements at the most competitive price and will be delivered on time at the right quality
• Purchase and expedite standard, non‑standard, inventory and non‑inventory products
• Establish and maintain effective relationships with competent and dependable Suppliers and Subcontractors to effect timely delivery of products and services
• Work closely with departments such as Engineering, Finance, and Operations to understand requirements and ensure procurement aligns with project timelines and budgets
• Ensure procurement activities adhere to internal controls and external regulations. Mitigate supply chain risks through supplier diversification and contingency planning
• Negotiate pricing, terms, and service‑level agreements for the procurement of required materials and services from approved suppliers
• Contribute to cost‑reduction initiatives by leveraging supplier discounts, optimizing order cycles, and analyzing spend data to identify savings opportunities
• Maintain accurate procurement records and ensure data integrity in the ERP system (D365)
• Co‑ordinate or liaise with Supplier and Logistics to ensure the proper transportation mode, documentation
• Maintain the approved Supplier List as well as document and maintain currently quoted prices of product(s) to be purchased
• Assist in supplier auditing to ensure that delivery and pricing are consistent with stipulated requirements of Quality, Delivery and Cost
• Participate as required in Early Supplier Involvement Teams
• Participate in continuous improvement initiatives related to procurement processes, including digital tools and reporting systems
• Any other relevant duties and activities assigned by the Purchasing Manager

The successful candidate(s) must be willing to learn, open‑minded and flexible, organized and detail oriented, team oriented, disciplined, and must have a positive attitude, along with the following qualifications:

• 3-5 years of purchasing experience, preferably in heavy equipment related industry
• 3-5 years of experience with MRP/ERP
• Proven organizational skills and strong attention to detail
• Proven time management skills
• Primary knowledge of problem solving and analytical skills leading to business problem resolution
• Proven ability to communicate professionally and effectively (both oral and written)
• Excellent telephone skills and mannerism
• Demonstrate initiative with continuous improvement, i.e. providing suggestions leading to cost reduction and/or containment, increased efficiency, increase communication, etc.
• Ability to work independently with minimal supervision in a busy, stressful environment
• Ability to work in a team environment

Mac Lean…