Senior Medical Secretary

Band 4 Senior Medical Secretary to provide comprehensive administrative and secretarial support to 10 Respiratory Consultants, Registrars and Specialist Nurses to ensure delivery of a smooth and efficient service.

For more information on the Job Description and Responsibilities please click the link below.

More detail about the role

The Senior Medical Secretary provides comprehensive administrative and secretarial support to 10 Respiratory Consultants, Registrars and Specialist Nurses, ensuring the efficient delivery of over 20 clinics each week. The postholder is responsible for managing and issuing clinic letters, proof-reading and ensuring accuracy in line with the Trust's 10 day turnaround standard (particularly prevalent with the 62 day cancer targets). Duties include producing and sending after visit summaries, checking all clinic outcomes and diagnostic orders on EPIC and managing incoming correspondence for the Lung CNS's.

As the Band 4, this senior role co-ordinates the bi-weekly Respiratory X-ray meetings, collating all relevant patient information for discussion. The postholder manages the departmental phoneline during core hours, processes clinic cancellations in a timely manner and books pleural aspirations on Snapboard, ensuring anticoagulation status' are checked and managed appropriately. They also arrange ad-hoc meetings, liaise with other Trusts for clinical information, complete and send IPT forms for Lung MDT referrals to Derriford, raise IT tickets as requiredоро and maintain the departmental Medi Rota.

In addition, the postholder provides day to day guidance to the Band 3 medical secretary, supporting workload prioritisation and departmental efficiency. They also provide admin support to the Respiratory Nursing Team during periods of absence and assist with clinic prep to confirm all required investigations are completed, contribute to the development and administration of the PIFU questionnaire and undertake data quality and governance tasks, including EPIC tidy up, inbasket management (in line with governance rules) and work queue monitoring to identify duplicate or  orders.

Working Pattern:Tuesday to Friday agon 8am to 4pm or 9am to 5pm

Interview Date:To Be Confirmed

Please note, this is an internal vacancy for Royal Devon employees, therefore Bank workers are currently not eligible to apply for this vacancy.

For further information please contact:Mrs Adele Atherton, Lead Medical Secretary on or email

As an inclusive employer, the Royal Devon values diversity and is committed to creating a culture of inclusivity where everyone can be themselves and reach their full potential. We believe in fostering a sense of belonging and actively encourage applications from individuals of all backgrounds, cultures, and abilities. We recognise the advantages of having a diverse workforce that reflects the communities we serve.

Preference will be given to staff with ‘Priority’ and 'At Risk' status including NHS At Risk staff throughout Devon.

The Royal Devon University Healthcare NHS Foundation Trust reserves the right to close vacancy when sufficient applications have been received.

The Royal Devon University Healthcare NHS Foundation Trust was established in April 2022, bringing together the expertise of both the Royal Devon and Exeter NHS Foundation Trust and Northern Devon Healthcare NHS Trust.

Stretching across Northern, Eastern and Mid Devon, we have a workforce of over 15,000 staff, making us the largest employer in Devon. Our core services, which we provide to more than 615,000 people, cover more than 2,000 square miles across Devon, while some of our specialist services cover the whole of the peninsula, extending our reach as far as Cornwall and the Isles of Scilly.

We deliver a wide range of emergency, specialist and general medical services through North Devon District Hospital and the Royal Devon and Exeter Hospital (Wonford). Alongside our two acute hospitals, we provide integrated health and social care services across a variety of settings, including community inpatient hospitals, outpatient clinics, and within people’s own homes. We also offer primary care…