Accounts Payable Coordinator

Job Title:

Accounts Payable Coordinator

Location:

Gordon State College

Regular/Temporary:
Regular

Full/Part Time:
Full-Time

Job

Founded in 1852, GSC is a member of the University System of Georgia. The college has a distinctive legacy of excellent scholarship and service. GSC offers nearly 30 degrees, which includes multiple associate and baccalaureate pathways for students. With an enrollment of over 3,100 students, GSC offers an intimate academic setting with state‑of‑the‑art classrooms and laboratories. In this setting, students receive individualized attention that only a small college with dedicated faculty and staff can provide.

This position performs specialized duties in support of the college’s accounts payable functions.

• Processes invoices for payment.
• Resolves discrepancies between invoices and statements, purchase orders, and shipments.
• Verifies expense reports for reimbursement.
• Identifies and communicates to department personnel concerning lost or delayed expense reimbursements.
• Routes miscellaneous invoices to departments for approval of payment.
• Trains faculty and staff on the use of the travel and expense system.
• Answers telephone; provides information and assistance.
• Prepares weekly accounts payable and expense reimbursement checks.
• Reviews daily deposits made by the Bursar Office.
• Executes monthly p‑card statement journal entries for posting.
• Reconciles accounts payable accounts at month‑and‑year‑end.
• Processes 1099 forms.
• Verifies new vendor information with the IRS.
• Processes voids and stop payments.
• Performs related duties.

• Associate degree in accounting, finance or related field or a combination of education and experience.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one year.
• This role is considered a position of trust.

• Bachelor’s degree in accounting, finance, or related field.
• Prior USG or higher education experience.

• Knowledge of computers and job‑related software programs.
• Knowledge of generally accepted accounting principles (GAAP).
• Knowledge of college accounts payable policies and procedures.
• Skill in the provision of customer services.
• Skill in decision making and problem solving.
• Skill in interpersonal relations and in dealing with the public.
• Skill in oral and written communication.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on‑line at https://(Use the "Apply for this Job" box below)..

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on‑line at https://.

Commitment to Excellence:
Prioritize high standards in all endeavors, striving for distinction in education, research, and community engagement.

Student Success:
Focus on enhancing regional workforce by effectively preparing students for successful careers, thereby ensuring a substantial return on their educational investment.

Innovation and Creativity:
Encourage creative thinking and innovative solutions, driving progress and adapting to the evolving needs of our society and the wider world.

Belonging:
Embrace and celebrate multiple perspectives, fostering an environment that enriches learning and promotes respect and understanding.

Gordon State College is an equal employment, equal access, and equal educational opportunity. It is the policy of Gordon State College to recruit, hire, train, promote and educate…