Bookkeeper - Middle School

Bookkeeper - Middle School

Bardstown Independent School Bardstown Middle School - Bardstown, Kentucky Open in Google Maps

This job is also posted in Bardstown City Schools

Job : 5569946

Final date to receive applications: Mar 19, 2026 11:59 PM (Eastern Standard Time)

Posted: Mar 05, 2026 5:00 AM (UTC)

Starting Date: Apr 1, 2026

BOOKKEEPER

210 Days

BASIC FUNCTION: Perform advanced-level secretarial duties requiring independent judgment and analysis; plan, organize and coordinate office activities and communications to appropriate staff; perform routine administrative and clerical details. Assumes responsibility for performing any assigned bookkeeping and clerical duties that are needed.

DISTINGUISHING CHARACTERISTICS: Bookkeeper incumbents report to a school principal, specialist or other administrator having responsibility for a program of smaller size, complexity and impact and perform responsible administrative assistant duties.

• Maintains accurate financial records.
• Prepares and maintains all accounts, records and documents for the cost center budget; including preparations of all requisitions, purchase orders and receiving tickets, etc.
• Keep accounts related to the general fund budgets, grants, awards and special projects.
• Compiles budgetary reports.
• Operates standard office equipment machines including computers, adding machine, calculator, copier, and other office machines.
• Keeps systems of bookkeeping as prescribed by the local Board of Education.
• Completes all trainings and other compliance requirements as assigned by the designated deadline.
• Plan, organize and coordinate activities to relieve the administrator of routine clerical details.
• Interview and screen callers and visitors, including students, teachers, administrators, parents, vendors and the public and provide information or direct to appropriate personnel; provide detailed and technical information concerning District policies, procedures and established regulations.
• Communicate with parents and District personnel on confidential or sensitive issues; screen incoming calls to gather and exchange information.
• Assure timely communications between office and District employees; make phone calls to receive and transmit information; type memos, bulletins, letters and notices; prepare Board agenda items and related materials as assigned; compose correspondence or prepare from rough draft.
• Research and compile information and compute statistical data for federal, state and District reports and special projects as assigned.
• Train and provide work direction to other clerical personnel as assigned.
• Type a variety of items including inter-office communications, requisitions, forms, letters, special projects, legal documents and other materials; establish, modify and maintain project and confidential filing systems.
• Schedule meetings, conferences and appointments for the Director; maintain Director's calendar; arrange for conference rooms and refreshments; arrange and schedule travel accommodations as necessary.
• Assist in the maintenance of department budgets; enter data into computer to charge appropriate accounts; review invoices, requisitions and purchase orders for accuracy, completeness and compliance with department and District policies; inspect and verify accuracy of District financial reports with office records; research and resolve discrepancies as needed.
• Review or prepare a variety of materials and documents, including financial documents, invoices, inventory records and statistics; order supplies and materials and prepare purchase orders; assure adequate forms and supplies to support office operations.
• Attend a variety of meetings; prepare and send out notices of meetings; collect and compile information for meetings, projects and workshops; prepare and distribute minutes.
• Take and transcribe dictation of letters, reports, bulletins, meetings and memoranda as required; transcribe materials from dictation equipment as required; provide secretarial and clerical assistance to other staff as necessary.
• Maintain a variety of complex personnel records, time sheets, lists, files and records, including…