Front Desk Coordinator

At Lucas Fox, we’re entering an exciting new chapter following our majority acquisition by Dils, a leading international real estate group.

Lucas Fox is renowned for its exceptional portfolio of properties in Spain’s most sought-after locations, with Barcelona playing a strategic role in our growth. Our skilled, multilingual team sets the standard for excellence, delivering premium services to both national and international clients. We are present in Spain, Andorra, Portugal, and France.

Dils, with over 50 years of experience and a strong presence in Italy, the Netherlands, and Portugal, is a leader in real estate innovation. Dils is transforming the Office, Retail, Logistics, Hospitality, and Residential sectors, with a strong focus on major European cities such as Barcelona.

Together, we aim to double our workforce over the next three years, supported by significant investment, innovation, and digital transformation. This is your opportunity to join a fast-growing, international team and contribute to our expansion in one of Europe’s most dynamic real estate markets.

We’re looking for a  Front Desk Team Coordinator  to join our team in  Barcelona Headquarters  .

Role Overview

As the  Front Desk Team Coordinator  , you will be the  first point of contact for clients  visiting or contacting the office, ensuring a warm and professional reception experience. Beyond reception duties, you will manage all administrative and operational coordination tasks to ensure the smooth functioning of the office and support the commercial, legal, and HR teams. You will play a key role in fostering an organized, efficient, and client-focused environment.

Key Responsibilities

Serve as the first point of contact for clients, delivering a professional, welcoming, and high-quality experience
Coordinate the day-to-day administrative and operational activities of the office
Manage invoicing, basic accounting follow-up, and financial coordination
Maintain accurate documentation, contracts, and internal records
Act as the main point of contact for CRM (Salesforce) and assist with IT-related tasks
Provide ongoing support to commercial and legal teams to ensure efficiency
Support local marketing and brand initiatives
Ensure smooth office operations, including suppliers, maintenance, and general organization
Assist in the preparation of reports, presentations, and sales reviews
Support and maintain the office’s social media presence
Assist HR with onboarding, payroll coordination, and administrative processes

What We’re Looking For

Previous experience in an administrative, coordination, or office support role (Real Estate experience is a plus!)
Fluent in English, Spanish and Catalan
Proactive, well-organized, and able to manage multiple tasks simultaneously
Comfortable working independently while collaborating closely with a team
Calm, reliable, and solution-oriented, even during busy periods
Strong communication skills and professional demeanor
Good command of IT tools and Microsoft Office;
Salesforce experience is a plus

What We Offer
~ Full-time permanent contract (40 hours/week)
~ Competitive fixed salary with performance-based bonuses
~23 vacation days per year plus 2 personal days
~ Weekly language classes during working hours (fully covered)
~ Access to a benefits platform with discounts on gyms, travel, fashion, and more
~ Structured onboarding and ongoing training
~ A modern, international, and collaborative working environment

At Lucas Fox, A Dils Company, we celebrate  DIVERSITY  in all its forms and are committed to fostering an inclusive, equitable, and welcoming workplace. We value the unique perspectives people bring through different backgrounds, cultures, genders, ages, abilities, and experiences — because we believe that diversity drives creativity, innovation, and excellence. We encourage applications from all qualified individuals, regardless of gender, sexual orientation, age, nationality, ethnic origin, religion, or disability.