Office & Workplace Coordinator - Temporary

Do you have experience in hospitality, serviced office spaces, coworking, or customer service in professional and dynamic environments? If you excel at creating a welcoming and professional atmosphere, and have strong coordination and organizational skills, this position is for you!
We are an international leader in the travel and tourism sector, looking for a proactive and service-oriented candidate with at least 3 years of experience in multicultural environments. We especially value experience in hotels, collaborative spaces, serviced offices, or in customer service and office management.

Main Responsibilities:

Ensure the professional presentation and atmosphere of the office.
Act as the point of contact for internal departments (Administration, IT, HR, etc.).
Manage onboarding for new employees, coordinating preparations: laptop setup, access cards, and workspace allocation.
Handle purchases of fruits, snacks, and office supplies, always negotiating with the best suppliers.
Manage office access, relocations/expansions, seating arrangements, meeting room bookings, and internal visit coordination.
Organize both corporate and social office events (Colorful Day, Pride, Christmas Lunch, etc.).
Receive deliveries and handle correspondence.
Coordinate with the office space provider regarding maintenance issues and building-related matters.
Manage contract review applications and payment claims.
Perform various general administrative tasks and provide direct support to our Office Operations Manager based in London.
Requirements:
Previous experience in hospitality, coworking, serviced office management, customer service, or coordination of office spaces.
Advanced/Fluent level of English and Spanish (mandatory).
Proficiency in office software, especially Microsoft Office.
Proactive, solutions-oriented with excellent communication skills and professional presence.
Service mindset and ability to create a positive and welcoming environment.
Offer Details:

Location:

Barcelona, in our modern offices.
On-site, 3 days per week (Monday, Tuesday, and Thursday), from 08:30 to 15:30.
1-year temporary contract.
Salary: €2,400 gross/month.
Occasional flexibility required for workdays or hours.

What We Offer:

The opportunity to join an international market leader, working with a dynamic and multicultural team.
Professional development and learning opportunities in a collaborative environment.
A key role in the daily operation and employee experience of the office.
If you have hospitality, serviced office, or customer-focused experience and are seeking a professional challenge in an international and flexible setting, we would love to meet you!
Apply now and join our team!