Operations & Administrative Coordinator

Overview

As an Operations & Administrative Coordinator
, you’ll combine accounting and invoicing tasks with commercial support and office operations, working closely with finance, sales, project teams, and external partners. This is a hands-on role with broad responsibility and real impact - ideal for someone who enjoys variety, takes ownership, and wants to contribute to both operational excellence and business growth. As the company continues to grow, you’ll be a key support function, helping ensure accuracy, efficiency, and strong collaboration across the organization.

• A Great Place to Work® - certified company, recognized for our culture and employee experience.
• A fast-growing business unit with 400% growth in two years.
• Work-life balance and flexibility through a hybrid work model.
• The option to work in our Madrid or Barcelona offices - you can choose where you work.
• “Jornada Intensiva” in July and August.
• Individual skills development plans.
• Market-competitive salaries, benefits, and health insurance.

• Handle daily accounting tasks (estimated at approximately 1 hour per day), including supplier and customer invoicing.
• Manage supplier invoice documentation through ExFlow and maintain full operational use of the ERP system (Dynamics).
• Prepare and issue customer invoices to support project managers and customer service teams, including managing a high volume of recurring revenue.
• Handle invoices, delivery notes, and transfers within the ERP system.
• Support financial administration by providing documentation related to bank, social security, and compliance requirements, particularly for Health & Safety documentation needed for site access.
• Collaborate closely with the finance department to ensure accurate and timely financial processes.

• Support the sales function by preparing presentations and proposals and maintaining accurate data in the CRM system.
• Build and maintain strong, collaborative relationships with clients, suppliers and colleagues at all levels, both internally and externally.

• Oversee office-related administration, including contracts for offices, company cars, mobile phones, health insurance, and other operational services.
• Coordinate practical arrangements such as catering and other logistical needs as required.
• Take ownership of a wide range of administrative and operational tasks, ensuring efficiency and continuous improvement.

• Bachelor’s degree in business administration or similar discipline; relevant working experience may substitute for formal education.
• Minimum of 5 years’ professional experience in an administrative, finance, and/or commercial support role.
• Strong organizational, prioritization, and time management skills.
• Ability to work independently with minimal supervision and manage a broad scope of responsibilities.
• Proactive mindset with the ability to take initiative and anticipate needs.
• Positive, flexible attitude and willingness to engage in a variety of tasks and projects.
• Professional proficiency in both Spanish and English, written and spoken.

You are a highly organized and dependable professional who enjoys working with a broad scope of responsibility and being a key support in daily operations. You are comfortable balancing structured financial tasks with administrative and practical activities, and you take ownership of your work with a high level of accuracy and discretion. You are proactive, independent, and solution-oriented, with the ability to anticipate needs and adapt to changing priorities in a fast-paced environment.

Place of work: Madrid or Barcelona

Start date: To be agreed upon

Form of contract: Permanent employment

For further questions about the position or process, contact Emilia Vera by email:

Be yourself, in your element.

At Element Logic, our people are our greatest resource. We believe individuals should be in their element and we recognize, celebrate, and nurture the strength of diversity. We offer equal opportunities and welcome applicants regardless of age, race,…