VACATURE | Office Manager

Heart Mind Talent is excited to partner with a stealth AI startup that is building a foundation model for tabular data. Their groundbreaking technology uncovers the hidden language within structured data, enabling enterprises to unlock powerful patterns and make highly accurate predictions across a wide range of use cases.

We’re looking for a proactive and hands-on Office Manager to join our People Operations team. This is a part-time (50%) position where you’ll play a pivotal role in building the people and office foundation that supports our next stage of growth. You’ll ensure our office runs smoothly, our team feels supported, and our operations are efficient and organized.

Develop, implement, and refine office procedures to ensure smooth day-to-day operations.
Manage office supplies, inventory, and equipment.
Oversee office layout, maintenance, and any facilities-related projects.
Process invoices and manage office budgets.
Track expenses and oversee petty cash and company credit cards.
Maintain personnel records and support performance appraisal processes.
Proven experience in office management or a similar administrative role.
Fluent in English and Spanish.