Office Manager

Heart Mind Talent is excited to partner with a stealth AI startup that is building a foundation model for tabular data. Their groundbreaking technology uncovers the hidden language within structured data, enabling enterprises to unlock powerful patterns and make highly accurate predictions across a wide range of use cases.

About the Role
We’re looking for a proactive and hands-on Office Manager to join our People Operations team. This is a part-time (50%) position where you’ll play a pivotal role in building the people and office foundation that supports our next stage of growth. You’ll ensure our office runs smoothly, our team feels supported, and our operations are efficient and organized.

Key Responsibilities
Develop, implement, and refine office procedures to ensure smooth day-to-day operations.
Manage office supplies, inventory, and equipment.
Coordinate IT support and liaise with vendors for cleaning, security, and catering.
Oversee office layout, maintenance, and any facilities-related projects.
Process invoices and manage office budgets.
Track expenses and oversee petty cash and company credit cards.
Assist with onboarding new team members.
Maintain personnel records and support performance appraisal processes.
Ensure compliance with health, safety, and fire regulations.

Required Qualifications
Strong operational mindset and hands-on execution skills.
Excellent communication skills and high emotional intelligence.
Proactive, ownership-driven, and execution-focused.
Proven experience in office management or a similar administrative role.
Strong organizational, time management, and problem-solving abilities.
Fluent in English and Spanish.