Utility Office Manager
Job in
Baraboo, Sauk County, Wisconsin, 53913, USA
Listing for:
City of Baraboo
Full Time
position
Listed on 2026-03-03
Job specializations:
-
Accounting
Accounting Manager, Accounts Receivable/ Collections, Accounting & Finance
-
Finance & Banking
Accounting Manager, Accounts Receivable/ Collections, Accounting & Finance
Salary/Wage Range or Industry Benchmark: 60000 - 80000 USD Yearly
USD
60000.00
80000.00
YEAR
Job Description & How to Apply Below
Perform all accounting functions for the Water and Sanitary Sewer Utilities and is responsible for the daily operations of the Utility office. Oversee the utility billing revenues and associated expenses for the Stormwater Utility and Street Light Special Charges. Ensure all office procedures, including but not limited to accounting, utility billing and customer complaints are handled in a timely and precise manner in accordance with the Public Service Commission regulations and the Governmental Accounting Board standards.
Supervision
Received:
Work under the direct supervision of the Utility Superintendent according to an established work routine.
Exercised:
Supervise the Utility Billing Technician position.
Make decisions, compile data, and prepare reports in the absence of the Utility Superintendent.Prepare and file the Water Utility Annual Public Service Commission of Wisconsin (PSC) Report with the Utility Superintendent’s input on the physical portion of the report. Develop and maintain financial/statistical spreadsheets to assist in PSC report preparation.Maintain Utilities chart of accounts in conformance with PSC uniform system of accounts. Perform general ledger account conversions periodically mandated by the PSC.Remain current on Governmental Accounting Standards Board (GASB) and PSC administrative rules for accounting and detailed record keeping.Retire sold or discarded plant asset property in general ledger, City’s Capital Asset records and Utility’s Continuing Property Records required by the PSC as well as plant acquisitions. Reports plant asset activity to Finance Director for insurance purposes.Calculate payroll and maintain Utility records of vacation, sick leave, and compensatory time for the Water Utility and Sanitary Sewer Utility employees. Input all Utility employee hours into City’s computerized timesheet program and generate hours report for City Clerk each payroll. Confirm year end leave balances with City Clerk before compiling year end adjusting entries.Verify and reconcile wages on biweekly Utility payroll transfer forms, generated by City’s Payroll Clerk against Utility department reports. Upon Utility Superintendent’s approval, authorizes City Treasurer to transfer funds.Prepare expense vouchers charging each invoice to correct PSC general ledger account, and issue Accounts Payable checks for Utilities upon verification and approval of Superintendent.Process account payable check registers for Finance Committee and City Council and export format to Baraboo State Bank for checking account security.Oversee utility billing procedures to ensure that all processes/reports are completed accurately. Provide backup/assistance for utility billing processes as needed, and in absence of Billing Technician.Initialize process of receipting customer payments received via US mail, validating check and/or money orders to provided billing stub. In absence of paperwork, verifies payment amount to customer’s utility billing account. Tabulate daily collections, retaining all payment forms to verify accurate posting of payments to utility billing software for Billing Technician.Approve all utility billing adjustments calculated by Utility Billing Technician.Assist Billing Technician with nonpayment service disconnections, coordinating activity with Superintendent, Foreman, crew, and City Treasurer’s office. Approve all eligible quarterly service disconnections identified by Billing Technician and oversee office protocol during process.Prepare monthly Utility Billing collections allocation to correct utility fund and issue check to City Treasurer for Stormwater Utility’s and Street Light Special Charge’s respective share of monthly payments.Update Utility billing charges for Water, Sewer, Stormwater Utilities and Street Light Special Charges in the general ledger after reconciling accounts receivable to billing program trial balance.Supervise Utility Billing Technician during the annual tax certification process. Review delinquent accounts, determine tax certification eligibility and approve tax roll charges and calculated penalties. Post yearly tax roll billing charges to general…
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