Document Control Specialist

Document Control Specialist I supports project document control functions for construction projects and other ESE Document Control activities as needed.

• Collaborate with engineering personnel to ensure compliance with review and record requirements outlined in procedures and job aids.
• Process engineering and project records, including drawings, manuals, transmittals, correspondence, and Engineering Change Notices (ECNs).
• Perform routine tasks and provide support during design, construction, and project closeout phases.
• Maintain and update electronic databases for tracking, transmitting, and distributing documents and vendor submittals.
• Prepare reports for daily, weekly, and monthly operating reviews.
• Request controlled document numbers (e.g., wiring diagrams, P IDs, circuits, raceways, valves) per established numbering conventions.
• Audit records for accuracy and completeness; identify issues and implement corrective actions.
• Assist in updating document management procedures.
• Provide hard copy documents for construction and deliver critical documents to Plant Document Control at project completion.

• High School Diploma or equivalent.

• Excellent communication and customer service skills.
• Ability to multitask and remain organized in a fast‑paced environment.
• Strong analytical skills and attention to detail.
• Leadership, teamwork, and ability to work independently on complex projects.
• Proficiency in systems/software such as SAP and document control tools (e.g., Project Wise, Primavera Unifier, CM14, Prolog).
• Ability to manage project milestones and prioritize tasks effectively.
• Comfortable interacting with internal and external stakeholders.
• Knowledge of Adobe Pro, plotter/scanner operations, and safe work practices.

• May involve carrying large rolled prints to various plant locations.
• Maintain clean and orderly work areas.

• 2–4 years in records management or similar roles.
• Preferred:
  • Clerical, administrative, or document control experience (especially construction or engineering).
  • Database management experience.
  • Coursework or associate degree in Information Science, Data Processing, or related fields.
  • Utility, engineering, or construction document control experience.