Room Booking Administrator

Job Number
BU03944

School/Department
Student Services:
Student Administration

Grade
5

Salary Information
Grade 5: £26,942 - £29, 959 p.a.

Contract Duration
Permanent

Responsible to
Registry Manager:
Business Support

Closing Date
15-03-2026

We are seeking to appoint a full time, permanent Room Bookings Administrator who will work as a member of the Timetable team and will be responsible for the booking of all teaching and related rooms across the Campus, liaising with colleagues in the University’s Conference Office, and other service departments in the University as required. This will include bookings for academic activity, internal meetings, extra-curricular student activities and similar.

You should be educated to an AS/A level standard (or equivalent) or possess equivalent relevant experience in a similar role. You will have excellent IT skills, communication skills, organisational skills with the ability to meet deadlines, whilst working to a high degree of accuracy and attention to detail.

The successful candidate will be expected to commence as soon as possible.

The ability to communicate in Welsh is essential for this post.

This role will be located on campus ough our Dynamic Working framework, there will also be the option to spend some time working remotely (although remaining in the UK) to support work life balance, which will be discussed further with candidates at interview.

Applications will also be considered to carry out this role on a part‑time or job‑share basis.

Applications will only be accepted via our online recruitment website,  However, in cases of access issues due to disability, paper application forms are available by telephoning

Informal enquiries can be made by contacting:
Llyr Hughes, Registry Manager:
Business Support,

Committed To Equal Opportunities.

The Directorate of Student and Academic Services brings together key professional services that support the student journey and enhance the academic experience at Bangor University. The Directorate comprises three main areas:

• Registry, which oversees student administration and business support, and leads on quality assurance, academic enhancement, and curriculum management.
• Student Life, which encompasses a wide range of student-facing services including Wellbeing and Inclusivity, Library Collections, Residential Life, Student Success (covering Teaching, Learning and Language Support, Careers, and Student Advice), and the Student Experience team.
• Campus Services, responsible for the University’s day‑to‑day operational environment, including Facilities, Catering, Sport, the Nursery, and the Security and Response Team. From August 2025, it will also include the Management and Development Centre.

Together, these services work in close partnership with academic colleagues and other professional service directorates to provide a supportive, inclusive and high‑quality environment in which students can thrive.

Working within the Timetable Unit, the Room Bookings Administrator will be responsible for the booking of all teaching and related rooms across the Campus, liaising with colleagues in the University’s Conference Office, and other service departments in the University as required. This will include bookings for academic activity, internal meetings, extra‑curricular student activities and similar.

The role holder will contribute to the continuous improvement of services for students in line with the strategic priorities of the University and taking into account the needs of the diverse student body.

• Take responsibility for planned and ad‑hoc room bookings for designated teaching/meeting rooms across campus, including providing usage data and analysis as and when required.
• Use both KX and CMIS platforms to record booking information, ensuring that all information is captured and act as a single point of contact for the booker, including invoicing.
• Provide a high level of accuracy in data input on both software platforms taking responsibility for checking own work.
• Liaise with key university stakeholders, e.g., Security, Conference Office, Property & Campus…