Senior Clerical Officer

PERSON SPECIFICATION NOTES TO JOB APPLICANTS

You must clearly demonstrate on your application form under each question how and to what extent you meet the required criteria as failure to do so may result in you not being shortlisted. You should clearly demonstrate this for both the essential and desirable criteria where relevant.

You must demonstrate how you meet the criteria by the closing date for applications unless the criteria state otherwise.

The stage in the process when the criteria will be measured is outlined in the table below.

Shortlisting will be carried out on the basis of the essential criteria set out in Section 1 below using the information provided by you on your application form.

Please note that the Selection Panel reserves the right to shortlist only those applicants that it believes most strongly meet the criteria for the role.

In the event of an excessive number of applications the Selection Panel also reserves the right to apply any desirable criteria as outlined in Section 3 at shortlisting in which case these will be applied in the order listed. It is important therefore that you also clearly demonstrate on your application form how you meet any desirable criteria.

The following are essential criteria which will initially be measured at the shortlisting stage and which may also be further explored during the interview / selection stage . You should therefore make it clear on your application form how and to what extent you meet these criteria. Failure to do so may result in you not being shortlisted.

Factor

Essential Criteria

Method of Assessment

Qualifications / Experience

(A) 5 GCSEs (Grades A

C) including English Language and Mathematics or equivalent or higher level qualifications.

1 year experience in an administrative / clerical role in a busy office environment.

(B) A minimum of 3 years experience in an administrative / clerical role in a busy office environment.

Have a minimum of 6 months experience in the management and supervision of staff.

Demonstrable experience of purchasing and supplies administration.

Shortlisting by Application Form

Evidence of proficiency in the use of computer packages to include use of Microsoft Word Excel PowerPoint and Outlook

Shortlisting by Application Form

The following are additional essential criteria which will be measured during the interview / selection stage.

Factor

Essential Criteria

Method of Assessment

Knowledge

• The requirements of a Senior Clerical Officer.
• General office administrative processes and records.

Interview

• Proven effective planning and organisational skills and an ability to work under pressure to meet deadlines
• Evidence of a customer focused approach to work
• Demonstrable people management and team skills to successfully motivate and manage others
• Evidence of sound interpersonal and communication skills

Interview

Evidence of how your experience and approach to work reflect EAs / the Schools Values / ethos. You will find information about our Values here

Interview

Some or all of the desirable criteria may be applied by the Selection Panel in order to determine a manageable pool of candidates. Desirable criteria will be applied in the order listed. You should make it clear on your application form how and to what extent you meet the desirable criteria as failure to do so may result in you not being shortlisted.

Factor

Desirable Criteria

Method of Assessment

Previous experience (6 months) of working in an administrative role within a school environment

Experience of operating schools-based computer applications / systems within a school setting (eg C2K SIMS).

Shortlisting by Application Form

The Safeguarding Vulnerable Groups (Northern Ireland) Order 2007 defines working directly with children or young people or in specified places as regulated activity.

In the event that you are recommended for appointed to a post that involves regulated activity the Education Authority will be required to undertake an…