Transport Executive

Location: Bengaluru

Ensuring end-to-end transport coverage Are you a stickler for getting things done in their proper order If so, then you might just be what we're looking for. Reporting to the transport manager, you'll provide efficient and cost effective transport service to the client. You'll also see to it that each vehicle leaves at the exact appointed time, and that the start time and kilometer readings are constantly logged for documentation.

Likewise, you'll ensure that our staff log their boarding and initial pick up time—and that only those listed on our roster sheet are picked up. Should the need arise, you'll also make sure that approval is on hand for staff in need of pick up. You'll also help maintain a 24/7 transport helpdesk, which will provide call logging services and handle queries and concerns.

On top of these, you'll also monitor and report cases of speeding and other incidents to the Transport Helpdesk, and communicate with them over the radio when needed. Furthermore, you'll be in charge of filling our log books upon arrival to the client's site, but leaving out any excess mileage. Serving as a go-between among teams Being a part of the JLL family, you'll be constantly collaborating with teams across the board—especially in this role.

As the person in charge, you'll be central in supporting the transport team at the client's facility. You'll also be responsible for keeping in touch with our vendor supervisors. In addition, you'll keep a record of important transport-related phone numbers. Also part of your scope is to prepare work orders and assign a unique reference number for each transport request.

Your superior analytical skills will also prove handy, as you'll look into and prepare daily, weekly and monthly transport reports.

What this job involves

Site operations Management
Night cab deployments as per schedule
Monitor daily checklist for all vehicles
Monitor hygiene status of all vehicles before deployment
Ensue hygiene protocols is effectively implemented
Ensure tracking of mobile application tool is up and maintained 24/7
Ensure allocation of routes, destinations as per the requests with maximum possible reduction in the distance
Ensure to collate all company required statutory documents, licenses pertaining to vehicle and driver
Ensure to brief safety precautions on daily basis and preserve records
Interact with internal customers and ensure customer satisfaction
24/7 reachability in case of any emergency support
Report Management
Plan and maintain repository for all data / information
Prepare business reports to help the client for decision making
Suggest / Recommend changes or inputs required to enhance / optimize process
Ensure routine update of database for future reference
Data Management
Store and restore all data as required by client
Share required data for audits within stipulated period
Maintain data as per data retention polity
Vendor Management
Ensure service provider supervisors are available in the sites before night operations
Ensure to brief the supervisor on safety aspcts
Ensure a property risk management program including audits is implemented and maintained
Any incidents to be recorded and shared
Client visit / Leadership visit
Ensure to collate the travel plans
Ensure to inform the service provider in advance for preparations
Ensure timely availability of vehicles with transport and cleaning protocols.

Ensure to coordinate with Landlord and Physical Security for smooth entry and exit

Training and Development
Ensure to complete mandatory trainings for self as per organization requirement and appraisal
Ensure down team to complete mandatory trainings for self as per organization requirement and appraisal
Preserve training records and materials for future reference
Audit management
Preserve all the documents, financial invoices, receipts, reports, records in required format
Keep updating the records as and when the month activity gets over
Participate in the audit programs effectively and share the relevant document