Senior Facilities Manager

Location: Bengaluru

JOB DESCRIPTION
The position will be responsible multi-city facilities in India with key responsibility/ support areas that include   (but not limited to) management of Facilities, Security & Safety;
Transportation;
Logistics & Mailroom;
Visitor Management;
Cleaning/Housekeeping, Pantry & Cafeteria Services;
Workspace Management (Work desks & Meeting rooms);
Planned & Preventive Maintenances;
Material & Storage Management;
Fitout related office compliances;
Employee Health and Wellness;
Internal Projects from time to time;
Invoice Management / Expenses Tracker;
General Administration
This position requires a high-energy, hands-on manager who has strong leadership and customer service skills. In addition, the selected candidate should have a strong background in building operations, engineering and maintenance functions. This is a dynamic position that requires a professional who can work across teams & stakeholders, and more importantly, excel in a fluid and high-performance environment.
The position will be directly responsible for day-to-day operations within multi-city facilities in India that operate 24/7 and 365 days a year. Due to the nature of the operations hours, our facilities often require attention after regular business hours. The selected candidate must feel comfortable working at all hours to properly conduct this position.

DETAILS OF KEY RESPONSIBILITY AREA’S
PROPERTY, FACILITIES & SPACE MANAGEMENT
Point of local contact for property/facilities-related matters
Overall facilities and support services
Manage seating in collaboration with business leaders using  Office Space  and parking services across facilities
Manage the Cafeteria & Catering Services
Facilities planning in line with strategic business objectives
Managing integrated building maintenance activities for respective facilities
Managing and leading change to ensure minimum disruption to core activities
Organizing security and general administrative services, and ensuring the assigned protocol and processes are followed across facilities
Allocating and managing space within facilities,
Plan the best allocation and utilization of space and resources within existing office premises, and/or reorganize current premises
Local project management and supervising, and coordinating the work of contractors when required
Ensure the PPM activity of critical equipments UPS, HVAC, FAS, Access Control CCTV of all locations, including but not limited to maintenance and repair of machinery, equipment, and electrical and mechanical systems
Ensure office movements are handled smoothly
Ensure general upkeep & tidiness of all Facilities
TRANSPORT MANAGEMENT
Building and following an SOP that complies with the local statutes and business requirements
Manage ground transportation in multiple cities for shift employees,
Manage Movein Sync application
Ensure SOPs are followed as per requirements
EMPLOYEE HEALTH & WELLNESS, SAFETY
Directing, coordinating, and planning essential central services such as reception, security, maintenance, mail, archiving, cleaning, catering, waste disposal, and recycling
Ensuring the safety of staff in the office and official transportation during shifts
Responding appropriately to emergencies or urgent issues as they arise and dealing with the consequences
COMPLIANCES
Ensuring the building and facilities meet the government / local authority’s regulations & mandates
Ensuring that building and facilities meet Employee health & safety standards, along with health and safety requirements/standards/legislation for transportation of employees on shifts
LOGISTICS/COURIER
Plan and manage end-to-end logistics, storage, transportation, and services
Liaise with vendors and internal teams for requirements and supporting paperwork
Keep track of quality, quantity, stock levels, delivery times, transport costs, and efficiency
Plan routes and process shipments with service partners
Resolve any arising problems or complaints
Meet cost, productivity, accuracy, and timeliness targets
Comply with required laws and regulations for transportation
TEAM & VENDOR MANAGEMENT
Coordinate and lead one or more teams to cover various areas of responsibility of assigned…