Packaging Material Buyer - Senior Officer

Location: Bengaluru

Overview

THE ROLE:

The Senior Officer
- Packing Material Buyer will be responsible for end-to-end supply chain functions, including delivery scheduling, invoice and purchase order processing, operations coordination, planning, supplier communications, RCA and CAPA handling, vendor performance and vendor inventory checks for all the packaging components. This role ensures smooth material flow, adherence to compliance and quality, timely invoice and GRN processing, and effective stakeholder engagement.

How You Would Contribute

Delivery Scheduling
Monitor material shortages and ensure direct connectivity with Contract Manufacturers (CM)
Manage pull schedules and short-to-midterm forecasting
Issue and validate pre-alerts for deliveries
Ensure timely supplier follow-ups and schedule adherence
Facilitate supplier communication via regular calls
Invoice Processing
Maintain and update the HCM tracker and AP-related activities
Respond to supplier inquiries on outstanding payments
Track and report unvouchered liabilities
Support finance on GST return closures, MSME compliance, and NDC updates.
Process and verify monthly service invoices using 3-way match
Review trackers:
Invoice, VSFR, GRA, Pre-alert, Receipt, Payment status, supply efficiency.
Follow up on GRN creation and discrepancies
Purchase Order (PO) Management
Monitor and resolve PM shortages
Perform PO reconciliations and manage NON-SKU PO approvals
Review open POs and support PO creation and adjustments
Validate and update price masters, seek approvals, and manage bid waivers
Initiate SAF creation for new vendors
Conduct PO-related validations and acknowledgment processes
RCA & CAPA
Lead SCAR and CAPA implementation with suppliers
Communicate and follow up on complaints, RCA, and CAPA with internal QA and category leads
Packaging Material (PM) Planning
Validate safety stocks and execute material planning activities to meet the set norms.
Release PO as per approved indent, review shortage reports, and reconcile supply plans.
PO reconciliation and closure of past due PO's in system.
Vendor Managed Inventory (VMI)
Conduct VMI checks and reconcile supplier stock
Monitor future consignment arrivals and validate shelf life of vendor stock
VSFR Management
Handle material rejections and vehicle arrangements with plants and suppliers
Communicate VSFRs to suppliers and maintain RTV and disposal trackers
Facilitate joint inspections and manage debit/credit note tracking

Skills

SKILLS AND BACKGROUND REQUIRED TO BE SUCCESSFUL:

Proficient in ERP systems (Oracle preferred) and MS Excel.
Strong analytical, communication, and stakeholder management skills
Familiarity with GST, MSME compliance, and audit protocols
Ability to interact with multiple departments in a multinational company and the suppliers.
Familiar with packaging material components and area of use.

Experience

4–6 years of experience in supply chain operations or procurement

Education

Bachelor's degree in supply chain, Logistics, Commerce, or related field.

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