Company Secretary; CS

Position: Company Secretary (CS)
Location: Bengaluru

Job Title:

Company Secretary

Experience:

4-5 years in corporate secretarial roles, preferably in technology, BFSI, or regulated entities.

Location:

Bangalore

About the Role:

The  Company Secretary  will lead the secretarial, governance, and regulatory compliance framework, as well as its subsidiaries. This role is critical in strengthening Board governance, ensuring SEBI and corporate law compliance, and supporting pre- and post-IPO readiness. The position works closely with founders, senior leadership, investors, regulators, and external advisors.

Key Responsibilities:

1. Corporate Governance & Secretarial Compliance
Ensure end-to-end compliance with the Companies Act, 2013, MCA filings, and Secretarial Standards
Manage Board, Committee, and Shareholder meetings, including agendas, notices, minutes, resolutions, and action tracking
Maintain statutory registers, member records, share certificates, and digital secretarial documentation
Handle annual, event-based, XBRL, and group-entity filings
Advise management on corporate law matters, ESOPs, shareholder actions, and corporate restructuring
2. SEBI, Listing & Pre-IPO Support
Lead compliance with SEBI regulations (ICDR, LODR, PIT, etc.) in preparation for listing
Coordinate with merchant bankers, legal counsel, auditors, and consultants for DRHP drafting, due diligence, and governance checks
Ensure adherence to SEBI governance norms, including:
Board and Committee structures
Policies, disclosures, and insider trading framework
Manage cap table, ESOP pool, vesting records, and compliance with SEBI ESOP regulations
Support regulatory submissions and respond to investor and regulator queries
3. Transactions, Structuring & Legal Coordination
Support and manage corporate actions such as:
Mergers, amalgamations, business transfers
Capital restructuring
Rights issues, private placements, preferential allotments
Ensure timely approvals from MCA, ROC, SEBI, RBI, and other regulators (as applicable)
Review transaction documents with external counsel and track compliance timelines
4. Shareholder & Investor Support
Coordinate with Registrar & Transfer Agent (RTA) for shareholder records and issue resolution
Manage investor communications related to disclosures, share transfers, and documentation
Support due diligence processes for fundraising, strategic transactions, and IPO
5. Internal Controls & Governance Framework
Develop and maintain governance policies, including:
Code of Conduct
Insider Trading SOP
Board and Committee Charters
D&O compliance
Ensure governance readiness for internal audits, statutory audits, and risk control reviews

Skills &

Qualifications:

Mandatory:
ACS (Associate Company Secretary)
Preferred:
LL.B.

Experience:

4-5 years in corporate secretarial roles, preferably in technology, BFSI, or regulated entities

Core Competencies:

Strong understanding of SEBI regulations, corporate restructuring, and ESOP management
Excellent drafting, documentation, and communication skills
Ability to manage multi-entity compliance in a fast-paced environment
Proven experience working with founders, investors, and senior leadership