Executive Assistant to Managing Director

Location: Bengaluru

This is an ideal role for a young and dynamic person to learn the industry and the business itself, including Finance, Profitability and customer relationship. A candidate for this position will excel if they can keep their calm in a high pressure environment coordinating with the MD on his daily, weekly and monthly planner. The candidate should have prior experience in handling work schedule, over a min.

3 year period, of a CXO level person. Thus, the candidate should be detail oriented and a creative problem solver.

Executive Support

Manage the CEO’s calendar, meetings, travel, and appointments
Act as the primary point of contact between the CEO and internal/external stakeholders
Screen calls, emails, and correspondence, responding or redirecting as appropriate
Prepare agendas, presentations, reports, and briefing documents.

Coordination & Communication

Coordinate meetings, board reviews.
Track action items and follow up to ensure timely closure
Draft professional emails, notes, and communications on behalf of the CEO
Maintain confidentiality of sensitive information at all times

Administrative & Operational Support
Organize documents, records, and confidential files
Support special projects and strategic initiatives as assigned
Assist with expense reports, approvals, and compliance-related documentation

Stakeholder Management
Liaise with senior management, board members, clients, and partners
Support smooth communication across departments aligned with CEO priorities

Skills & Competencies
Excellent verbal and written communication skills
Languages proficiency - English, Kannada (Must) , Hindi
Strong organizational and time-management abilities
High level of discretion, integrity, and professionalism
Ability to work independently and handle pressure
Proficiency in MS Office / Google Workspace

Qualifications

Bachelor’s degree in Business Administration or related field
5+ years of experience as an Executive Assistant or similar role (supporting senior leadership preferred)

Reporting To
Managing Director and CEO