FinOps and Operations Associate

Location: Bengaluru

Who Are We
At HyPrix, we're building attritable payload delivery systems for autonomy. Things that fly fast — we're enabling them with conscious software. Replicating the capabilities of expensive conventional frontline systems — we're building the cheapest micro and cruise missile systems on the planet. Built for a war of attrition, built for the era of software-defined warfare, built to cater to the front lines of battlefields — where no man should stand in the future.

Learn more about us:

Role Description
This role is both hands-on and foundational: you will build the financial operations and internal workflows that keep HyPrix running cleanly as we scale. We're looking for a junior  Fin Ops + Operations Associate  who is dependable, structured, and eager to learn by doing.

You'll work closely with founders and senior team members using  Zoho Books, Zoho Expense, Zoho Inventory , and spreadsheets to manage bookkeeping hygiene, reimbursements, vendor coordination, procurement documentation, and inventory tracking.

This is not a passive back-office role — you'll be the person who brings order to a fast-moving engineering environment.

Qualifications
Bachelor's degree in  Commerce, Accounting, Finance, Business Administration , or equivalent background.
0–2 years  experience (fresh graduates with relevant internships are welcome).
Basic understanding of finance/accounting fundamentals (invoices, expense categories, reconciliation concepts).
Comfort working with tools like  Zoho / Excel / Google Sheets  (or the ability to learn quickly).
Strong attention to detail, structured working style, and habit of keeping records clean.
Clear communication and strong follow-up discipline (you will need to chase missing information).
Willingness to work  on-site in Bengaluru  in a fast-paced, evolving start-up environment.

Core Responsibilities
1) Finance Operations & Bookkeeping (Zoho-focused)
Maintain day-to-day bookkeeping in  Zoho Books : record and categorize transactions accurately.
Enter and organize  vendor invoices , ensuring they match purchase orders, delivery records, and payment terms.
Support  bank reconciliations  and flag discrepancies, missing entries, or mismatched payments early.
Maintain clean documentation trails for every expense: invoice, approvals, payment proof, and supporting notes.
Coordinate with the company's  CA / finance lead  for compliance documentation (GST, TDS, etc.) by ensuring inputs are complete and audit-ready.

2) Expense Management & Reimbursements (Zoho Expense)
Track employee expenses and reimbursements through  Zoho Expense .
Follow up with team members for missing bills, incorrect entries, or pending approvals.
Ensure reimbursements are processed on time with proper supporting documentation.
Maintain consistency in expense categorization to keep reporting and compliance clean.

3) Procurement Support & Vendor Coordination
Maintain a structured  vendor directory  (contacts, quotations, invoices, payment terms, compliance documents).
Assist in raising  Purchase Orders (POs)  and tracking approvals as per internal workflow.
Track payment schedules, follow up on pending vendor confirmations, and escalate delays or mismatches.
Coordinate with engineering/ops teams to collect requirements and ensure procurement requests are properly documented.

4) Inventory & Documentation (Zoho Inventory/ Sheets)
Help track inventory and consumables (electronics components, lab supplies, tools) using  Zoho Inventory or spreadsheets .
Update records for  goods received , ensure quantities match invoices, and maintain clear stock movement logs.
Maintain documentation for audits and internal reviews (GRNs, invoices, POs, item registers).
Keep shared folders and internal trackers organized so information is easy to find and consistently updated.

Nice to have (Not Mandatory)

Prior exposure to  Zoho Books / Zoho Expense / Zoho Inventory  or similar tools (Tally, Quick Books, etc.).
Internship or project experience in  finance ops, operations, procurement, or administration .
Basic familiarity with  GST/TDS , invoice workflows, PO systems, or audit documentation.
Interest in start-ups, hardware manufacturing, or R&D-driven companies.

Should you really join us

If you like building structure, chasing clarity, and making systems work — this is for you.
This role rewards people who can  stay organized under chaos , follow up without hesitation, and take ownership of everyday workflows that most teams ignore until they become a problem. We're a lean engineering team — you'll get guidance, but you're expected to think, ask questions, and execute.
If you want real responsibility early and want to learn how operations actually run inside a serious hardware startup, you'll do well here.