Job Description & How to Apply Below
Job Summary
We are seeking a highly organized and proactive Team Administrator to support our team by providing executive support, managing complex calendars across multiple time zones, and acting as a gatekeeper for meeting requests. The ideal candidate will handle a variety of administrative tasks, including coordinating IT assets, managing onboarding and offboarding processes, and ensuring adherence to information security and compliance policies.
This role requires excellent communication skills, attention to detail, and the ability to work independently and collaboratively with other team administrators across functions and geographies. The Team Administrator will play a crucial role in optimizing executive time, enhancing team efficiency, and maintaining a well-organized work environment.
Strategy
Identify recurring administrative pain points and propose improvements.
Develop and standardize templates, checklists, and trackers for team administration to enhance efficiency.
Support preparation and follow-up of senior meetings to ensure strategic alignment and execution.
Business
Travel & Logistics (Limited Scope) – Manage travel and expense coordination for the leader and selected team members and for the visitors.
Draft and manage professional communication on behalf of the leader.
Act as the coordination point between the team and shared services (IT, facilities, security) to ensure smooth business operations.
Escalate delays or issues proactively to avoid business disruption.
Key Responsibilities
Processes
Provide Executive Support by managing complex calendars across time zones.
Act as gatekeeper for meeting requests and proactively resolve meeting conflicts and optimize executive time.
Manage team administration responsibilities by acting as primary contact for laptops, headsets, and other IT assets for the team.
Coordinate floor access, system access, and badge enablement for new joiners, movers, and leavers.
Maintain joiner–mover–leaver (JML) checklists and trackers.
Coordinate end-to-end onboarding logistics for new joiners and support offboarding by coordinating asset recovery and access removal.
People & Talent
Work closely with other team administrators across functions and geographies.
Facilitate effective communication and collaboration within the team to foster a positive work environment.
Risk Management
Complete Mandatory trainings within stipulated times.
Handle sensitive information with discretion and integrity.
Ensure adherence to information security, audit, and asset management policies.
Maintain accurate records for audit and compliance purposes.
Governance
Ensure the work done meets the departmental guidelines and standards.
Provide timely and high-quality responses to the manager for any request.
Regulatory & Business Conduct
Display exemplary conduct and live by the Group's Values and Code of Conduct.
Take personal responsibility for embedding the highest standards of ethics, including regulatory and business conduct, across Standard Chartered Bank. This includes understanding and ensuring compliance with, in letter and spirit, all applicable laws, regulations, guidelines and the Group Code of Conduct.
Effectively and collaboratively identify, escalate, mitigate and resolve risk, conduct and compliance matters.
Key stakeholders
Hiring Executive, Other Leaders within the Bank, Team, SCMAC Management
Skills And Experience
MS Office
Email and Calendar Management
Qualifications
Education
Bachelor's degree in Business Administration, Management, or a related field.
Diploma or certification in Office Management or Administrative Services (Preferred but not mandatory)
Training
Expertise in Microsoft Office Suite
Languages
Proficiency in English
Software
Skills:
Python, R
Strong communication skills
About Standard Chartered
We're an international bank, nimble enough to act, big enough for impact. For more than 170 years, we've worked to make a positive difference for our clients, communities, and each other. We question the status quo, love a challenge and enjoy finding new opportunities to grow and do better than before. If you're looking for a career with purpose and you want to work for a bank making a…
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