Administrative Lead

Location: Bengaluru

Job Title:

Lead – Administrative Executive

Job Location:

Bangalore (On-Site)

Shift:  Night Shift
Experience

Required:

4–7 Years (Administrative / Facility / Operations Support)

We are looking for a Lead-level Administrative Executive who will take complete ownership of all admin-related tasks pertaining to GTC operations during the night shift.
The individual will act as the primary point of contact for all administrative matters during night hours and ensure uninterrupted, smooth functioning of the facility. This role demands strong coordination skills, vendor management experience, problem-solving ability, and strong stakeholder communication expertise.
The person will also closely collaborate with the dedicated Admin team to ensure seamless alignment across operations.

Key Responsibilities
Own and manage end-to-end administrative operations during night shift
Act as the single point of contact for night shift facility-related concerns
Handle shift-level escalations and resolve issues proactively
Manage and coordinate with vendors (housekeeping, security, maintenance, transport, etc.)
Lead  Vendor Management  activities including performance tracking, SLA adherence, and service quality monitoring
Ensure facility readiness and operational continuity throughout the shift
Oversee  Facility Management  operations including infrastructure upkeep and compliance standards
Coordinate and support  ISO Audit processes  including documentation, compliance tracking, and audit readiness
Support and facilitate  Security Audits  and ensure adherence to safety protocols
Manage  Guest Management  processes including visitor coordination, approvals, and access control compliance
Oversee  Female Cab Management , ensuring safe transport coordination, vendor compliance, and adherence to safety policies
Coordinate and support internal  Event Management activities  conducted during night hours
Oversee inventory and office supplies management
Maintain proper documentation and reporting of incidents/issues
Ensure all compliance documentation is audit-ready and properly maintained
Coordinate effectively with cross-functional teams for operational alignment
Communicate effectively with internal stakeholders and leadership as required
Ensure compliance with company policies and operational standards

Requirements
4–7 years of experience in Administrative / Facility / Operations Management
Experience handling night shift operations (preferred)
Experience in audit coordination (ISO/Security) preferred
Strong vendor management and coordination skills
Ability to manage escalations independently
Excellent stakeholder communication skills
Strong problem-solving and decision-making ability
Proficiency in MS Office (Excel, Word, PowerPoint)
High ownership mindset and ability to work with minimal supervision

If this sounds aligned with your experience and career goals, let's connect and discuss further.

Looking forward to your response!