Workplace Coordinator

Location: Bengaluru

Who We Are:

Headquartered in New York City, Take-Two Interactive Software, Inc. is a leading developer, publisher, and marketer of interactive entertainment for consumers around the globe. We develop and publish products principally through Rockstar Games, 2K, and Zynga. Our strategy is to create hit entertainment experiences, delivered on every platform relevant to our audience through a variety of sound business models. Our pillars - creativity, innovation, and efficiency - guide us as we strive to create the highest quality, most captivating experiences for our consumers.

The Company's common stock is publicly traded on NASDAQ under the symbol TTWO. For more corporate and product information please visit our website at     .

The Challenge

The Workplace Experience Team is a key corporate function at Take-Two, which owns the creation of physical spaces and employee experiences that drive operational efficiency, creativity, and innovation. Our workplaces and programs are designed to optimize workflows, streamline processes, enhance collaboration, and inspire creativity. This involves the integration of cutting-edge technology, innovative design, and layouts that support our people doing their best work.

However, the true essence of Take-Two's Workplace Experience transcends operations; and is deeply rooted in the experiential aspect that shapes employee satisfaction and engagement. Our culture encourages open communication, fosters inclusivity, and promotes a sense of well-being. Natural light streaming through large windows, inviting communal spaces for collaboration, and quiet zones for focused work contribute to a balanced atmosphere. Purpose-designed spaces support social interactions, through casual coffee breaks and organized events, create a sense of community that enhances relationships and boosts morale.

Take-Two's Workplace Experience Team harmonizes operational excellence with a rich, supportive culture. This holistic approach fosters loyalty and motivation, ensuring that employees are not just present but genuinely engaged in their work.

Role

Description:

We are looking for an experienced Workplace Coordinator that is organised, competent and possess great communication skills. Comfortable working with people and ability to carry our day to day tasks with speed and accuracy.

To ensure the office / studio operates effectively and efficiently so that employees can perform at their highest ability and to provide a consistently amazing experience for all employees.

What You'll Take On

Provide an excellent customer service experience for all employees and guests and be their first point of contact.
Having full knowledge of business building, office equipment and services.
Support the scheduling and organization of meetings, including setting up conference rooms and ensuring necessary equipment is available.
Maintaining visitor sign-in process including issuing temporary badges to employees, vendors, contractors, etc.
Collaborate with Workplace Manager to develop and deliver creative Workplace initiatives and programmes to enhance employee experience.
New hire onboarding orientation and employee exit process.
Facilitate and organise events cross labels.
Vendor management.
Inventory management and ordering workplace and office supplies.
Coordinate office maintenance and repairs, liaising with external vendors to address issues promptly.
Ensure daily service tickets are resolved or managed.
Working closely with the Physical Security team to understand the office security system and identify any potential security breach.
Conduct daily floor walks to ensure a high level of service delivery and reporting issues to maintenance vendors.
Update office floor plans and keep the Global Space Planning team informed periodically.
Support H&S committee initiatives and ensure we are compliant and up to date with Food Hygiene and H&S training.
Processing all invoices and raising all PO's for the workplace department
Travel Management – Coordinating from visa arrangements, air-tickets reservations to transport and hotel bookings.
Ensure that the site rules are followed and to assist the building users in adhering to these
Day to day office administrative tasks
Monday – Friday onsite position

What You Bring

Proven supervisory experience within a facilities management environment
Demonstrate sound knowledge of facilities management statutory compliance guidelines
Supervisory or management of facilities service contracts and vendor management
Experience in supporting moves, changes and refurbishment projects
Familiar with Microsoft Office (Word, Excel, and Outlook). Google Office Suite, Smartsheet, Slack and Canva
Able to multitask and manage to deliver where there are multiple priorities and deadlines
Flexible, adaptive and a positive attitude to change
An influencer and team player
Proactive in ensuring progress and completion of tasks/issues and projects
Ability to handle confidential and sensitive information with the appropriate discretion
Customer…