Facilities Coordinator

Location: Bengaluru

Duties and responsibilities
Welcome visitors, manage reception area, and maintain sign-in procedures while providing exceptional customer service
Coordinate meeting room bookings and prepare spaces for client and internal meetings
Coordinate with users to arrange venue set up for functions and events
Process facilities service requests and coordinate with appropriate vendors or team members
Manage incoming/outgoing mail, deliveries, and courier services
Maintain office supply inventory and process ordering requests
Assist with administrative tasks related to facilities operations
Support the Facilities Manager with documentation, record keeping, and reporting

Required Qualifications & Experience
High school diploma or equivalent;
Associate's degree preferred
2+ years of experience in reception, office administration, or customer service roles
Proficiency in MS Office applications (Word, Excel, Outlook)
Strong verbal and written communication skills
Detail-oriented with excellent organizational abilities
Customer service mindset with professional demeanor
Ability to prioritize tasks in a fast-paced environment
Self-disciplined and able to work independently
Candidate with less experience may also be considered
Preferred Skills
Previous experience in facilities coordination or property management
Knowledge of building systems and maintenance procedures

Experience with facilities management software
Background in the electronics industry or corporate office environments
Fluency in English and Hindi; and knowledge of other Indian languages is advantageous
Experience coordinating with vendors and service providers
Strong problem-solving abilities and attention to detail