Front Office and Office Administration Executive

Location: Bengaluru

We are looking for a proactive and people-friendly Front Office and Office Administration Executive to manage our reception area and ensure smooth day-to-day operations in the office. As the first point of contact for employees and guests, you'll play a key role in maintaining a warm, welcoming environment while also supporting administrative and facility-related tasks. This role is ideal for someone who enjoys multitasking, is highly organized, and wants to contribute to a vibrant workplace culture in a fast-paced SaaS environment.

Front Office Operations

The core responsibilities for the job include the following:

Welcome visitors, guests, and employees with a friendly and professional attitude.
Handle incoming calls, emails, courier, and meeting room bookings.
Maintain a clean, organized, and welcoming reception area.

Office Administration

Support daily office needs such as stationery, pantry, and other supplies.
Coordinate with housekeeping, security, and facility teams for upkeep.
Manage vendor coordination for regular office services (e. g., water, snacks, cleaning supplies, repairs).
Help with seating arrangements, office setup for new joiners, and /access card issuance.

Travel And Event Support

Assist in booking cabs, flights, and hotel arrangements for employee travel.
Support HR/Admin teams in organizing office events, celebrations, and vendor-led activities.

Employee Engagement And Culture Building

Work closely with the HR team to organize and execute in-office events like birthdays, festivals, team celebrations, and culture-building initiatives.
Help maintain an internal events calendar and suggest creative ideas to engage employees.
Coordinate logistics and vendors for internal engagement programs (games, activities, wellness drives, etc. ).
Be the culture champion by promoting a sense of community and belonging across teams.

Requirements

3-5 years of experience in front office, office admin, or facilities support.
Good communication skills (English, Kannada, and Hindi preferred).
Basic knowledge of MS Office / Google Workspace (Excel, Docs, Gmail).
A people-friendly, proactive, and reliable personality.
Experience in a startup or tech company is a plus.

Nice To Have

Background in enterprise/corporate/IT office operations.

This job was posted by Avisha Anand from Lifesight.