Executive Assistant

Location: Bengaluru

Executive Assistant to India & GCC Head
- Sales

Location:

Bangalore/Hyderabad/Pune
Experience
4–5 years  as Executive Assistant / Business Coordinator / Chief of Staff–lite role supporting senior leadership.
Role Summary
We are looking for a sharp, proactive Executive Assistant to support the  India & GCC Head . This role goes beyond calendar management — it requires ownership of priorities, strong stakeholder management, confidentiality, and the ability to operate smoothly across India and GCC business rhythms. You will act as a trusted partner to the Head, ensuring day-to-day operations, communication, and execution run seamlessly.

Key Responsibilities
1. Executive & Administrative Support
Manage complex calendars across India and GCC time zones, ensuring alignment with business priorities along with managing stakeholders globally
Plan, coordinate, and confirm internal/external meetings; prepare agendas and follow-ups.
Handle travel planning and logistics (flights, hotels, visas, local transport), including last-minute changes.
Maintain high standards of documentation and filing for quick retrieval.
Act as point-of-contact for the Head, screening and prioritizing requests.
2. Business Coordination & Execution
Track key deliverables, projects, and action items for India & GCC teams; ensure timely closure.
Create structured follow-up systems for meeting outputs and leadership decisions.
Support cadence planning: weekly reviews, monthly business updates, quarterly planning, etc.
Coordinate cross-functional alignment between regional teams, central teams, and external partners.
3. Communication & Stakeholder Management
Draft and polish business emails, presentations, and updates on behalf of the Head.
Ensure smooth communication with senior leaders, partners, and clients.
Build strong working relationships with internal teams across India and GCC.
Keep the Head well-briefed with daily/weekly summaries, reminders, and priority alerts.
4. Events & Leadership Support
Organize leadership visits, townhalls, strategic offsites, and partner meetings.
Coordinate regional events and ensure end-to-end execution.
Support special initiatives as assigned (market expansion prep, leadership reporting, etc.).
5. Confidentiality & Professionalism
Handle sensitive information with discretion and maturity.
Maintain professionalism, calmness, and good judgment in high-pressure situations.

Required Qualifications
4–5 years  of experience supporting senior leaders (VP/Director/Regional Head level).
Strong proficiency in MS Office / Google Workspace (Docs, Slides, Sheets, Calendar).
Experience working with cross-region / cross-time-zone teams (GCC exposure is a plus).
Excellent written and verbal communication skills.
Proven ability to manage multiple tasks without losing attention to detail.

Key Skills & Competencies
High ownership & proactiveness  — anticipates needs, doesn’t wait for instructions.
Strong organizational skills  — structured, reliable, and consistent follow-through.
Stakeholder confidence  — able to coordinate with senior leaders smoothly.
Problem-solving mindset  — handles ambiguity and last-minute changes gracefully.
Time-zone agility  — comfortable working with GCC business hours when needed.
Attention to detail  — accurate, polished outputs every time.
Emotional intelligence  — calm, tactful, and people-aware.

What Success Looks Like (First 3–6 Months)
The Head’s schedule runs smoothly with clear prioritization and zero surprises.
Action items and regional deliverables are tracked and closed with strong follow-up.
Communication flow between India, GCC, and global teams becomes faster and clearer.
Leadership meetings and events are executed flawlessly end-to-end.

Reporting To
India & GCC Head
- Sales
Work Style
Hybrid/Office (depending on business need). Some flexibility for GCC coordination.