Purchase Ledger

Overview

Job Title: Finance Assistant - Purchase Ledger

Location: Banbury

Hours of work: Monday to Friday 9 am - 5 pm - some WFH flexibility a possibility.

Salary: 26,000 - 28,000 pa

Our client based in Banbury provides a range of customised services, including warehousing, distribution, and sales and marketing, to support partnered manufacturers of medical and surgical products across the UK.

They are seeking an experienced Finance Assistant - Purchase Ledger to join the established Finance Team. Reporting to the Financial Controller, this role will include processing payments and monitoring client accounts.

• Accounts Payable:
  Assist in processing invoices and other payables accurately and efficiently. Verify the accuracy of invoices, obtain necessary approvals, and enter them into the accounting system promptly. Prepare and process payments ensuring adherence to payment terms and internal controls.
• Liaise with Purchasing Department, Warehouse, Service Department to resolve any possible queries
• Bank Reconciliation: comparing bank statements with accounting records and resolving any discrepancies or outstanding items. Ensure that all transactions are properly recorded and reconciled on time to maintain the accuracy of financial records.
• Creditors' Reconciliation: comparing supplier statements to accounts records and investigating any discrepancies
• Financial Reporting:
  Assist in preparing financial reports, including monthly financial statements, budget variance analysis, and cash flow projections. Compile and organise financial data to support management decision-making and regulatory reporting requirements.
• Record Keeping:
  Maintain organised and up-to-date financial records.
• Compliance:
  Ensure compliance with company policies, accounting standards, and regulatory requirements. Assist with internal and external audits by providing requested documentation and supporting audit activities as needed.
• Administrative Support:
  Provide general administrative support to the finance department, including answering phones, responding to inquiries, and assisting with special projects or initiatives as assigned.
• Adhere to the company Quality Management System (QMS) processes and procedures.
• Highlight any changes necessary to the QMS to reflect current business practices to the line manager and/or RP.
• Continual improvement of the QMS.
• Ad hoc task at the request of the Financial Controller

• Prior experience in a finance or accounting role, preferably in a corporate environment or within the healthcare industry.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook. Experience with accounting software systems (e.g., Sage 200, SAP Business One) is advantageous.
• Strong attention to detail and accuracy in data entry and record keeping.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Ability to maintain confidentiality and handle sensitive financial information with discretion.

• 35-hour working week.