Mail Distribution Receiving Clerk; Facilities & Real Estate

JHU Mail Operations is seeking a Mail Distribution Receiving Clerk
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The Mail Distribution Receiving Clerk receives and examines incoming U.S. Postal Service (USPS) mail and private carrier shipments (Fed Ex, UPS, DHL, etc.), sorts and delivers all internal and external mail and shipments for the Homewood campus, off‑campus and satellite locations. Secures and moves mail and shipments to designated storage area(s) for processing. Transports mail and shipments to the appropriate office or laboratory after processing.

Ensures appropriate and safe handling of mail and shipments. Records appropriate USPS rated mail and packages (Certified, Insured, Express, etc.), shipment pickup (Fed Ex, UPS, etc.) and delivery using an electronic tracking device (Track Pad). Maintains records of rated mail and shipments.

• Picks up all outgoing interdepartmental, inter‑campus, USPS mail, and private carrier shipments (Fed Ex, UPS, DHL, etc.) from various departments and offices in the Homewood campus. Transports mail and shipments to the appropriate storage area or Distribution Center.

• Verifies incoming shipments upon receipt against accompanying carrier's way bill or bill of lading to ensure that shipment is correct and complete. Marks and labels shipment with purchase order number, date, and the like as required.

• Access online order system, as needed, if shipping information is incomplete in order to determine correct delivery location. Makes a note of visual damages on the way bill as appropriate and obtains the delivery driver's signature for verification purposes.

• Sorts interdepartmental, inter‑campus, incoming U.S. mail, and incoming private carrier shipments received in the Distribution Center according to destination. Uses web‑site directory as needed. Sorts external mail in the Collection Center by type of mail, i.e., first class mail, certified mail, registered mail, express mail, priority mail, Federal Express mail, package service, UPS mail, or DHL mail.

• Packs and bundles mail, packages and private carrier shipments for delivery.

• Transports external revenue‑based mail and private carrier shipments to the Collection Center for outbound processing.

• Utilizes JHU cargo vehicles to deliver interdepartmental, inter‑campus, incoming U.S. mail and private carrier shipments to the various departments and offices at the Homewood, JH @ Eastern, Keswick, Mt. Washington, and East Baltimore Campus, as well as other Baltimore Metropolitan locations as assigned (Chandler Building, 405 Washington, 750 Pratt, etc.). Obtains required signature or receipt on mail items and private carrier shipments as appropriate.
  
  Transports shipment to the proper office or laboratory.

• Uses electronic web‑based tracking device (i.e., Track Pad) to record and track delivery information and to research delivery status of mail and shipments. Obtains a signature or receipt of mail/shipment as required. Uploads data to the central department database in the Distribution Center or hub.

• Maintains records of special non‑purchase order material received, compressed gas cylinders, dry ice received and shipped, trash containers emptied, and other special records as may be required.

• Maintains equipment, vehicles and work area in clean and orderly condition.

• Observes all driving and work place safety precautions to avoid harming self and others, damaging and/or losing property and/or mail or private carrier items.

• Observes all safety precautions in the handling of shipments, materials and packing labels to avoid harming self and others, and damaging property.

• Assists delivery driver in unloading shipments from truck to loading dock as needed.

• Assists with training of new permanent and temporary employees.

• Answers routine questions about services provided and refers difficult or unusual inquiries to proper authority.

• Performs other duties as assigned.

Education/Experience/Skills & Abilities Required

• High School degree or equivalent preferred.

• Two years of experience preferred.

• Appropriate valid driver’s license with good driving record.

• Ability to drive a light delivery truck or cargo van.

• Familiarity with the mail and or…