Event Services Supervisor

Position Details

Howard Community College (HCC) is an exciting place to work, learn, and grow! We are proud to have received the Great Colleges to Work For honor for 12 consecutive years, . Howard Community College values diversity among its faculty, staff and student population. We are an innovative institution that is committed to responding to the ever‑changing needs and interests of a diverse and dynamic community.

No matter where you want to go in your career, you can get there from here!

Event Services Supervisor

General Responsibilities

Manages event logistics, supervises event services & relocation staff in the setting up and taking down of campus events which includes but not limited to banners, directional signage, furniture, tables and chairs, stages and equipment for interior and exterior college events. Being a point of contact for vendors and contractors such as food trucks, gaming vendors or contracted movers. Instructing the contractor on what jobs need to be completed and the time frame in which it needs to be completed.

Manages inventory of furniture, equipment and materials used in event set‑ups. Advise event planners in other departments on the processes required to have their event approved and things to consider such as capacity, ADA, fire code, signature authority etc. Has oversight responsibility for the moving of office furniture and equipment to and between offices and off‑campus locations. Assists finance office with tracking inventory of furniture and equipment throughout the campus.

Assesses and makes recommendations on furniture, equipment and materials needed for event set‑ups and relocation requests. Supervises 4 full‑time workers, 2‑4 work‑study students, and 1‑2 temporary employees.

• Responsible for fully supervising facility event services staff and managing inventory for interior and exterior college events.
• Acts as the Facilities Services representative in the coordination of campus‑wide student sponsored special events requiring Facilities Services equipment or assistance. Manages the overall set‑up/take down for such campus events; addresses routine issues and problems. Refers complex matters to appropriate personnel for handling; follows‑up to ensure work is completed and finished properly.
• Being point of contact for renovations projects for offices and classrooms requiring the relocation of assets etc.
• Responsible for supervising and performing furniture and equipment moves throughout campus for both informal (classes, professional development presentations, seminars) Main point of contact in all furniture move request.
• Develop PMs in the work order system for the monitoring of classroom inventory, make sure seating matches seating capacity. Periodically check classrooms for broken, worn or soiled inventory (tablet arm chairs, rolling chairs, desk, instructor stations) and replace with items that are safe and more presentable. Maintain integrity (furniture arrangement) of all campus lobbies and study areas e.g. sofas, chairs, tables, computer stations etc.
• Initiate meetings for the planning of projects relevant to Asset Relocation Request and Campus Wide Events.
• Supervises the storage, allocation, and set‑up of special events equipment and accessories including: chairs, tables, linen, staging, flags, backdrops, lecterns, risers etc.
• Assesses and determines necessary furniture needed for each individual event; oversees the moving of tables and chairs from the storage building to the various rooms around campus to set up for facility use events and then take down and return.
• Maintains detailed inventory of furniture (tables and chairs), materials, and supplies used in the setup of events; responsible for making recommendations and determinations on what purchases need to be made.
• Responsible for publishing surplus inventory to HCC staff. If inventory is not used, responsible for determining what surplus furniture and equipment will be repurposed or discarded.
• Attends required Facilities Services meetings and training for supervisors. Advises staff on important issues and topics discussed during meetings. Acts in…