Events Manager - SNF Agora; KSAS Facilities & Planning Management

Overview

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We are seeking an Events Manager for the SNF Agora Building who will lead all building-specific event operations within a high-profile academic and public convening facility. This role is responsible for integrating event strategy with daily building operations, safety, security, AV production, custodial coordination, and space governance to support complex, high-visibility programming central to the mission of the SNF Agora Institute and KSAS.

This position requires a flexible schedule including early mornings, evenings, and occasional weekends based on the SNF Agora Building event calendar. On-site presence is required for high-profile, public-facing, and after-hours programs as needed to ensure operational continuity, safety, and service excellence.

The Events Manager will shape the strategic direction of on-site events and related digital engagement. This role supports high-level national and local events with widespread attendance and complex planning logistics. This position will lead a team to plan, manage, and execute all aspects of virtual and in-person events for a division, department, or center.

Specific Duties & Responsibilities

• Develop an events strategy and categorization of events, with accompanying goals, staffing and workflow plans, aligned with the agreed-upon strategic goals and priorities of the designated area.
• Prepare and oversee annual budget projections for events and share with leadership.
• Develop and maintain an annual events calendar.
• Collaborate and partner with other university offices and external partners to plan, coordinate and execute events.
• Establish relationships, liaise, and work effectively with external and internal constituencies to successfully develop and execute events.
• Manage external vendor relationships to support virtual and in-person events.

Events/Project Management

• Serve as the project manager for all division, department, or center events.
• Develop and enforce production timelines; distribute comprehensive event plans including logistical coordination to ensure that events are executed to the highest degree of excellence, accuracy, professionalism, and customer service.
• Manage and coordinate the division/department/center events team which may include events staff, campus operations, marketing and communications, IT, student affairs, and other stakeholders.
• Track events throughout each fiscal year, exercising independent judgment to advance event planning as appropriate throughout the year.
• Work with the Marketing & Communications team on the promotion of events including sending invitations for each event based on planning discussions and pre-determined goals.
• Coordinate with the division/department/center IT and Central Communications teams on the technology needs to support virtual and in-person events, including overseeing decision-making on appropriate platforms.
• Work with stakeholders to collect all content needed for events. Serve as project manager and work with design team or external designers on all content creation and development of promotional materials for events, including invitations, collateral materials, and printed programs.
• Maintain continuity and consistency of the university/school brand.
• Independently monitor that events are being executed according to the preapproved budget and plans.
• Consistently manage multiple events and priorities in a calm and professional manner.
• Serve as the liaison to university commencement committee, this may include serving on task forces, search committees, attending regular meetings, and collaborating on programs and co-sponsor ships.

Digital Events & Production

• Stay current on industry software, e.g. Social Tables, Init Live, Formstack, Eventbrite, Cvent, and Boomset to improve event planning processes. Network with company representatives and Hopkins employees utilizing these programs and make implementation recommendations where relevant to meet needs.
• Train colleagues and stakeholders on platforms to help enhance their…