Fiscal Services Administrator Ii

Introduction

If you are looking for an exciting career with great benefits, pension, generous leave, competitive salary, and the opportunity for advancement and professional growth, apply to join the DPSCS team today!

The Department of Public Safety and Correctional Services (DPSCS) is seeking dedicated candidates to fill important roles within our department. We are one of the largest departments in Maryland with nearly 12,000 employees and a budget of more than $1 billion.

In order to fulfill our mission of promoting safety, we have increased security at our institutions while leading the way in innovative restorative justice projects that will help offenders reintegrate into society upon release.

As a member of the DPSCS team, you can have a fulfilling career, while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union.

This is a management services position. The incumbent will work at the pleasure of the appointing authority.

20

Baltimore City (Headquarters)

6776 Reisterstown Road Baltimore, MD 21215

Budget Preparation, Review, and Submission

• Assists the Director in establishing guidelines and procedures for the preparation of the individual agency budget requests and provides instruction, training, and assistance to the fiscal officers and other personnel who are responsible for the preparation of the agencies’ budget requests.
• Responsible for distribution of the Operating Budget Instructions and other necessary information to the fiscal officers and other personnel within this department who are responsible for the preparation of specific agencies’ budgets.
• Assists the Budget Director on the annual training on the use of the State’s Budget Analysis and Reporting System (BARS) and fields inquiries and assists personnel who have questions or experience problems with BARS.
• Provides instruction and assistance in budget preparation to any fiscal officer or other employee within this department who is responsible for an agency’s budget preparation but has not previously prepared an agency’s budget request.
• Responsible for the preparation of the Actuals and Budget Year submission files to be used for the fiscal officers and will verify the accuracy, completeness, and consistency of information and presentation of the submitted budget request. This review may be performed by this employee, or by other employees within the Budget Unit under the direction of this employee.
• Upon completion of the final review and verification that all required corrections have been made, this employee will assist the Budget Director with submitting the budget request (budget files, budget request forms) to DBM, and ensuring that the submitted copies have been retained for internal use.

Budget Analysis and Support

• After the submission of the budget request, this employee may be required to respond to inquiries from the DBM’s budget analyst and from the Department of Fiscal Service’s administrative analyst, for clarification and/or additional information concerning the budget request/allowances.
• Assists the Director in analyzing budgetary information and/or historical expenditure data, as required by the Deputy Secretary and the Secretary to defend the budget request to the Governor and to defend the budget allowance at the Legislative Budget Committee hearings.

Grants Management

• Assists the Director of Budget Management to monitor and control federal and non-federal grant awards for the Department to ensure that required financial reports are submitted timely and accurately to grantors.
• Assists the Director to ensure that any necessary amendments to an agency’s appropriation for grant awards are prepared and submitted timely.
• Collaborates with grant program managers to ensure fiscal compliance with grant requirements and timely and accurate submission of required financial reports to grantors.

Budget Expenditure Control

• Assists the Director with the preparation and/or review, and analysis of monthly…