Accounting and Payroll Specialist

Department: Finance
Reports To: Director of Finance
Location: 421 Fallsway, Main Clinic
FLSA Status: Non-Exempt
EEO Classification: Professionals
Supervisor: No
Hours: 8:00am - 4:30pm
Job Function: Hybrid - 3 days a week in the office and 2 days at home; new hires MUST report to the office 5 days a week for their first 6 months of employment

The Payroll and Accounting Specialist is responsible for processing payroll, recording financial transactions, monitoring and maintaining certain aspects of the general ledger. Because the general ledger is the main source of financial information for Health Care for the Homeless, this role is key to ensuring operational and financial effectiveness.

• Effectively and accurately perform general accounting functions related to payroll, patient A/R, retirement, credit card processing, and balance sheet account reconciliations.
• Process bi-weekly payroll and maintain compliance for required payroll reports, such as payrolls, payroll accruals, 941s, and W-2s.
• Enter patient A/R receipts received electronically and as live checks into the general ledger.
• Enter non-patient cash receipts into the general ledger on a daily basis.
• Responsible for the monthly reconciliation process of all company credit cards including upload into the general ledger.
• Journal entries postings.
• Assist with any outside financial and pension audits and annual form 5500.
• Act as backup for A/P Clerk with regards to entry of accounts payable and processing of vendor payments and credit memos.
• Other duties as assigned by the Director of Finance when necessary.

• A minimum Associate’s degree with a concentration in Accounting, Finance or Business Administration required.

• At least two years of progressively responsible accounting experience, preferably in a non-profit organization.
• Experience processing payroll via ADP or similar payroll processing software including report writing.
• Proficiency in Microsoft Office (Excel, Word, Outlook) including creation of ad-hoc reports and with automated accounting systems.
• MIP accounting software a plus.
• At least two years’ experience with journal entry preparation.

• Ability to work in sensitive situations and maintain confidentiality.
• Strong interpersonal, written and verbal communication skills.
• Ability to maintain a high level of organization with attention to detail and work independently, with initiative, and prioritize various tasks within specified deadlines.
• High degree of customer service.
• Capacity to interpret information from various sources.
• Flexible approach, working with several cross-disciplinary teams in a collaborative style.
• Willingness and ability to learn new software packages.
• Self-reflective and committed to creating an anti-racist workplace.

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Join us in advancing health equity and delivering exceptional care to our community’s most underserved populations. Apply today to be a part of something bigger.

Health Care for the Homeless is an equal opportunity employer.

Notice to Applicants:
Health Care for the Homeless participates in E-Verify
. All newly hired employees are required to complete the I-9 Employment Eligibility Verification form and provide documentation proving their identity and legal authorization to work in the United States. We use the E-Verify system to confirm employment eligibility in accordance with federal law.