Grants & Contracts Analyst; Health Behavior & Society

Overview

Job Scope/Complexity:
Will work most of the time, with support from Principal Investigator (PI) and/or senior/management level grants & contract professionals on increasingly more complex grants/contracts. Will provide standard professional administrative level guidance on protocols, regulations, and guidelines to the PI and other scientific/research professionals within the department. May interact with external research/administrative professionals.

This role functions at an intermediate level, with responsibility for independent management of simple to moderately complex grants/contracts, including those from NIH, NSF, DOD, and NASA. These grants, contracts, and awards may involve detailed budgets, subawards, and special instructions in RFA, career awards, training awards, multi-project grants, complex foundation grants, subawards from other institutions on their federal pass-through grants, and pharmaceutical company clinical trials.

• Partner with departmental faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal offices, private agencies/foundations, and commercial companies.
• Understand and utilize institutional policies for the pre-award grant process and sponsor guidelines.
• Review all sponsored project proposals for assigned faculty prior to them being forwarded to the Grants & Contracts Manager and ORA for signature. Review involves accuracy, content, and adherence to all relevant guidelines.
• Provide instruction, preparation assistance, and support related to grant application procedures.
• Serve as liaison between research units, central offices, and funding agencies.
• Review budgets and related justification for appropriateness and completeness of content. Ensures that all applicable and indirect costs have been applied. May also provide groundwork for subcontract negotiations.
• Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
• Manage all assigned grant submissions to ensure timeliness and accuracy.
• Maintain ongoing updates and communications related to current grants and contracts, which include regular auditing and reporting to principal investigators and departmental leadership. Assist with closeouts as needed.
• Coordinate the process of setting up awards in the designated department/division after the grant number is assigned, including reviewing the award, verifying the award set-up, and ensuring personnel are set up appropriately.
• Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices, and paperwork finalization related to subcontract setup.
• Conduct complex award management activities and provide oversight to other employees, including monitoring and managing accounts, audits, evaluations, and reporting.
• Provide information and direct assistance required to complete contract and grant closeouts.
• Other duties as assigned.

• Bachelor's Degree.
• Two years of administrative/budgeting experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
• Successful completion of the Research Administration Training Program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.

• Thorough knowledge and understanding of the Johns Hopkins University accounting system and related fiscal offices.

• Knowledge of external federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD, and NASA.