Accounts Payables Department Manager

About Enterprise Management

Enterprise Management is a full‑spectre consulting and management firm specializing in back‑office operations, financial infrastructure, and executive oversight for health and human services organizations. We provide strategic support to affiliated companies through contractual partnerships, optimizing operations and maintaining compliance across multiple industries including behavioral health, primary care, real estate, supportive housing, and food service.

Our goal is to relieve mission‑driven companies of administrative burden by overseeing financial and operational systems that allow leadership teams to focus on quality care and innovation.

The specific statements shown in each section of this job description are not intended to be all‑inclusive. They represent typical elements and criteria considered necessary to perform the job successfully. The job’s responsibilities/tasks may be modified and/or expanded over time. Company will inform the personnel member when changes in the respective job description are made.

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Company Phone Number: (667) 309‑5345

Human Resources Phone Number: (667) 309‑5345 ext 10

Accounts Payables Manager

AP Manager, Disbursements Manager, A/P Department Manager

Enterprise Management Solutions, LLC. (in support of all customer companies under contract)

Accounting & Finance

Accounts Payables

Paid time off; health, dental, and vision insurance reimbursement; professional development support.

Monday – Friday, 8:00 AM – 5:00 PM

Controller or Chief Financial Officer (CFO, in absence of Controller)

All staff who have duties associated with accounts payable activities and performance across all customer companies under contract.

W‑2 employee; full‑time hourly

Ranges between $25.00 per hour to $35.00 per hour, commensurate with experience and qualifications

Up to 10% of the time (interoffice and site‑based meetings)

The Accounts Payables Manager is responsible for overseeing all aspects of accounts payable and disbursement processes across the companies serviced by Enterprise Management. This includes vendor invoicing, payment processing, staff reimbursements, and maintaining accurate financial records in accordance with GAAP, regulatory standards, and internal policy.

This role supports all industries under Enterprise Management’s oversight, including behavioral health, supportive housing, food services, and real estate. The manager ensures payments are timely, accurate, and appropriately authorized, while working closely with vendors, department heads, and the finance team to maintain strong internal controls.

The AP Manager plays a vital role in cash flow management, vendor relations, and expense accountability across the organization.

• Manage full‑cycle accounts payable operations across all affiliate entities, including processing invoices, matching purchase orders, and ensuring proper approvals
• Oversee and verify vendor payments, reimbursements, stipends, contractor invoices, and recurring expenses
• Coordinate payment schedules to optimize cash flow and maintain healthy vendor relationships
• Reconcile accounts payable balances and vendor ledgers monthly to ensure accurate financial reporting
• Supervise and train AP support staff, including assigning responsibilities, monitoring workloads, and ensuring timely processing
• Maintain and enforce internal controls for invoice approval, expense coding, vendor onboarding, and disbursement authorization
• Ensure timely processing of 1099s and year‑end tax forms in compliance with IRS regulations
• Collaborate with program directors and department leads to clarify budget allocations, invoice discrepancies, and payment expectations
• Track and resolve payment issues, vendor disputes, or duplicate entries quickly and professionally
• Maintain accurate vendor records, contracts, and W‑9 documentation
• Ensure the consistent application…