Budget Analyst

Budget Analyst – Johns Hopkins University & Medicine – Development and Alumni Relations

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The Budget Analyst is responsible for developing and analyzing budgets over their complete life cycle, making independent decisions on financial allocations, advising management, and working as part of the department’s finance team.

The Budget Analyst will provide support to Central Development and Alumni Relations (DAR) by driving the operating budget process, reviewing and approving financial transactions, and providing other financial services. This position will report directly to the Associate Director of Finance and Administration.

• Responsible for budget development, e.g., unrestricted funds, sponsored funds, revenue and gift accounts, using appropriate cost rates for indirect and benefit costs, including all anticipated cost projections, and ensuring consistency with budgeted dollars
• Review and analyze proposed budget plans to confirm thorough and appropriate content and consistency with fiscal requirements, and recommend alternatives as needed to ensure project results
• Submit final budgets for approval
• Monitor expenditures, perform budget reconciliation, and make projections based on detailed analysis of fiscal performance and related financial assumptions
• Consolidate budgets into operating and capital budget summaries and statements
• Interpret policy and procedure for the department/unit based on understanding of university policy and/or sponsoring agency guidelines
• Develop comprehensive reports for department/unit administration, faculty, and federal and sponsoring agencies
• Identify over-expenditures and directly communicate as required with affected faculty and/or staff. Advise and assist with resolving funding shortfalls/budget variances by recommending an appropriate course of action
• Develop payment schedules and monitor receipts of payments from external and internal entities
• Proactively advise faculty and appropriate administrative staff on the status and availability of funds
• Use various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate, and format data and/or reports
• Keep abreast of laws and regulations that impact up‑to‑date compliance
• Perform other duties as assigned

• Work with University Administration (UA) to ensure compliance with JHU policies and deadlines. Interpret UA requirements and communicate to DAR. Assist in the creation and completion of UA forms and submit and/or upload as required
• Track and process transfers of operating budget as needed to allocate shared expenses within DAR and other Hopkins entities
• Perform Pcard and Tcard administration, which involves periodic audits of executive travel documents and corporate cards. Manage and approve travel and entertainment reports, including executive travel
• Serve as the SAP ‘expert’ within Central DAR by conducting financial trainings for administrative staff as needed. Support customers across the organization by assisting with financial transactions and granting SAP access to new and existing staff. Manage transactions by creating new vendors and managing their payments. Maintain in-depth knowledge of University policies and procedures involving Accounts Payable transactions

• Bachelor’s degree in finance, accounting, business or related field.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

• Two years of experience in financial management, project management, or a related role, preferably within a higher education or non-profit setting
• Strong proficiency in financial software and reporting tools (e.g., Excel, Power BI, financial modeling software, project management software)
• Excellent analytical, organizational, and problem‑solving skills, and an attention to detail
• Strong interpersonal and communication skills, with the ability to collaborate effectively with diverse stakeholders

• Entry level

• Full‑time

• Finance