Chief of Fiscal Services II; NCS - Baltimore Fire Department

Chief of Fiscal Services II (NCS) - Baltimore City Fire Department

The Chief of Fiscal Services II is an Executive-level position that directly works with many City Agencies, including but not limited to the Fire Agency Administration, the City Finance Director, the Bureau of Budgets and Management Research, City Procurement, the Bureau of Accounting, Payroll and Services, the Board of Estimates, and the Comptroller’s Office.

The Chief of Fiscal Services II plays an integral role in monitoring, managing, analyzing, compiling, and reporting on all fiscal operations within the agency in accordance with all applicable statutory procedures and regulations. This role plays a critical role in advising Agency Officials responsible for substantiating all the institutional targets that are met and adhering to authorized appropriations.

In addition to overseeing budget preparations, invoicing, and procurement, the Chief of Fiscal Services is responsible for the selection, training, and supervision of fiscal employees relating to accounts payable/receivable, payroll, grants, and purchasing. The Chief of Fiscal Services II provides guidance and training to Fiscal staff on complex fiscal transactions, policies, and procedures, in addition to providing technical expertise and direction for the purposes of adhering to employee growth and agency guidelines.

Essential Functions:

• Compiles data and prepares agency fiscal budget; monitors and approves budget expenditures. Prepares cash flow projections and determines budgetary impacts; makes recommendations to senior management staff
• Monitors, evaluates, and enhances current fiscal solvency, effectiveness, and efficiency of the Agency; develops, implements, analyzes, and provides technical assistance to administrators concerning fiscal plans, goals, objectives, and strategies
• Facilitates and leads the preparation of cash flow projections to ensure adequate funds are available to meet obligations.
• Represents the agency along with the Director when called upon, before the City’s Board of Estimates and the City Council, on behalf of the Agency Director and/or matters including, but not limited to, budget submissions, spending authority requests, and other financial matters.
• Serves as the point of contact with City Audits and all external auditors; coordinates responses to any audit requests and findings, as well as implements changes to improve processes as needed
• Responsible for timely responses for all pending City, State, or Federal legislation that requires a financial analysis and a fiscal note as to the impact of the action requested on the Agency and the City of Baltimore.
• Participates in and contributes Agency knowledge and experience during contract negotiations in conjunction with fire employee unions on an as-needed basis, regarding feedback on data and analysis for proposals that have a fiscal impact
• Participates in committees, task forces, and special assignments as requested
• Provides direction and oversight for the Agency Payroll Manager, Grant Accounting, Procurement with Agency Administration and Coordinator, also Telecommunications, to include the following tasks
• Workday system for processing invoices and distributing them to the appropriate personnel.
• Assigns security roles for the agency in Workday.
• Approves all requisitions and receipts in Workday.
• Monitors EMS revenue monthly.
• Oversees Workday to check payroll and approves biweekly.
• Scheduling check on agency staffing software & Workday.
• Investigates pay issues and resolves with Central Payroll and City HR.
• Grant approval application and reports for all funding sources.
• Monthly PCard and Agency Travel Card statement reconciliation on Workday.
• Telecommunication direction for all desk and mobile phone devices for the agency.

Minimum Qualifications:

• Education: A bachelor’s degree is required, and a master’s in public finance administration is preferred.
• Experience: Have eight to fifteen years of experience in public finance, which is preferred, along with experience working with union representatives and public officials.

Knowledge, Skills, & Abilities:

• Administrative principles and practices, including goal setting,…