Registrar, SOM; Registrar Office

Job Title

Registrar, SOM (Registrar Office) – Johns Hopkins Medicine, School of Medicine Campus, Baltimore, MD.

This position supports multiple learner groups: medical and graduate students, residents, clinical fellows, postdoctoral research fellows, and visiting trainees. The JHU SOM Registrar leads a team of professional staff and reports to the Vice Dean for Education, with a secondary dotted line responsibility to the University Registrar. The role works closely with stakeholders across the School of Medicine, overseeing academic records, certifications, learner orientations, scheduling, transcripts, graduation, and licensing processes.

• Oversee the office which provides full-service services regarding academic programs and requirements, prepares the academic calendar aligning with the university-wide academic calendar, generates and publishes the course catalog annually following the university-wide academic calendar, and provides front counter support for SOM's many constituencies
• Oversee all aspects of student records for every applicable term
• Accountable for all records office tasks following school and university policies and operational guidelines from the Office of the University Registrar
• The Registrar's Office maintains personnel records (appointments, reappointments, promotions, and terminations) for postdoctoral fellows, house staff, trainees and other observers
• Provide leadership in executing all student records-related functions and in using established best practices while promoting an innovative and strategic mindset
• Lead the collaboration with school leadership and across JHU in the assembly of the Course Catalog and Academic Calendar
• Manage Tier 3 case queue and provide timely response to cases in SCM for SEAM
• Ensure learner compliance with SOM and University immunization and regulatory training requirements, including but not limited to influenza vaccination and Title VI training
• Coordinate closely with JHU Benefits to maintain accurate benefit eligibility for all SOM learner populations
• Create and manage policies around changes of student status, including the processing of drop/adds, course withdrawals, and other administrative actions in coordination with university initiatives
• Oversee inter-divisional Registration and work closely with SEAM, other JHU academic divisions and the Office of the University Registrar to create a seamless process for students
• Oversee the implementation of all course scheduling, classroom and final exam scheduling, and posting of grades
• Establish academic policy and set policies and procedures for students, residents, fellows, and other trainees
• Vote on student promotion
• Review and approve the degree work of master’s and PhD candidates
• Recommend approved degree candidates to the Advisory Board of the Medical Faculty and the Doctor of Philosophy Board
• Serve as secretary for the Medical Student Promotions Committee
• Manage student records and all student systems configuration with guidance from the Office of the University Registrar
• Oversee the development of processes and practices that actively safeguard student data
• Oversee, evaluate, and improve processes and systems that provide critical data promptly to various stakeholders for enrollment and financial planning, strategic modeling, and survey responses
• Oversee the conferral process, including but not limited to producing the potential graduate list for commencement, all activities related to the end of term, diploma and transcript orders, etc.
• Ensure that necessary data is properly managed and backed up, and that appropriate data feeds from disparate systems (e.g. Occupational Health, my Learning and CPR) are imported and/or distributed to serve the many constituencies
• Develop, prepare, analyze, and distribute reports for the Dean, Associate Deans, faculty, and staff on enrollment at the school
• Plan and execute the annual Convocation ceremony
• Ensure that international students and trainees are appropriately appointed in compliance with their visa status
• Act as the designated school official for all enrollment-related reporting and the Veterans Administration related…