Program Specialist

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* Reports to:

** Director, Youth and Community Education
**** General purpose:
**** The Program Specialist at MICA provides logistical support and leadership for all programs serving young students (grades K-12), adult non-degree community education, and community engagement partnerships at Maryland Institute College of Art within the office of Mission and Community Learning. These programs currently include but are not limited to:
Young People’s Studios (YPS) and High School Studios (HSS), Pre College Art and Design Program (Pre College Summer Intensive), the Art and Design College Accelerator Program (ADCAP), and Community Education (CE). The Program Specialist will work with the Director of Youth and Community Education and the Program Specialist to ensure the overall quality of programming and mission within the office of Mission and Community Learning.

Young People’s Studios (YPS) and High School Studios (HSS), MICA’s art and design curriculum focused on K-12 learners, the Pre College Art and Design Residency Program (Pre College), MICA’s intensive college-level art and design curriculum focused on gifted high school students), the Art and Design College Accelerator Program (ADCAP) a program designed to widen the pathway toward higher education for Baltimore’s underserved high school youth of diverse backgrounds with aspirations to attend a four-year undergraduate program in art and design, Community Education (CE) Adult art and design courses open to the MICA community.
**** Summary of

Essential Functions:

**** Under the direction of the Director of Youth and Community Education, the Program Specialist provides hands-on, on-site logistical and operational support for youth (K–12) and adult non-degree community education programs. The position requires regular in-person presence during scheduled program hours, including evenings and weekends, to support classroom operations, student supervision, family communications, and day-to-day problem resolution. Essential functions include coordinating schedules and program logistics, maintaining accurate records and documentation, supporting orientations and events, responding to real-time operational issues involving students, families, and instructors, and escalating complex concerns to the Director.

The role is operational in nature and focuses on execution, coordination, and direct program support, rather than independent program design or strategic decision-making.
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* Essential Duties & Responsibilities:

***** Provide on-site support during program hours, including classroom coverage, student supervision, and operational assistance.
* Provide instructional support and classroom oversight, such as faculty evaluations, providing instruction to students, and substituting in classes when needed.
* Address day-to-day issues involving students, families, faculty, and partners; document incidents and escalate concerns as appropriate.
* Maintain attendance records, incident reports, supervision schedules, and required program documentation.
* Coordinate and enter class schedules, faculty assignments, room usage, and registration details.
* Maintain accurate course information, faculty bios, class descriptions, and enrollment data.
* Support residential and non-residential program logistics, including classroom coverage, shuttle coordination, and food orders, as assigned.
* Draft and distribute routine communications to families, students, faculty, and partners.
* Respond to logistical inquiries and prepare welcome materials, handbooks, and onboarding documentation.
* Coordinate and attend orientations, trainings, and program meetings as scheduled.
* Assist with planning and on-site execution of exhibitions, workshops, lectures, visiting artist engagements, and end-of-program showcases.
* Support room setup, equipment coordination, photography, documentation, and program closeout activities.
* Track enrollment and assist with data collection,…