Event Manager

Responsibilities and Duties

• Host planning meetings with student organizations and internal departments to understand scope of event; offer creative solutions to both student and internal organizers to meet event expectations; assist with finalizing event details for reoccurring weekly meetings; hold organizations accountable to standard guidelines and decision deadlines; ensure student organizations have budgeted funds to host event based on vision; and craft banquet event orders and diagrams to communicate a clear vision to operations team responsible for setup, technical services, and staffing.
• Order rental equipment, housekeeping, event staff, and security when applicable; ensure event logistics are completed and accurately represented on Smart Sheet by weekly deadline; promptly respond to questions and suggestions made by operations team members; arrive early to event venue to ensure setup is accurate, all details listed on banquet event order are completed, and event staff briefed on assignment; follow up with event liaisons before, during, and after key programs to ensure guest satisfaction;
  
  troubleshoot and offer alternative solutions as conflicts arise; and complete billing timely.
• Adhere to University standards, guidelines, procedures and safety protocol to ensure safe and successful events; secure housekeeping, student staff, security, and medical personnel for events requiring these services; make sure required personnel is present at events to ensure program runs smoothly from beginning to end and in a safe manner; keep immediate supervisor and department director apprised of concerns; discuss and evaluate concerns with department leadership before corrective actions are set in motion;
  
  host post event meetings with student organizations and departments to discuss what worked and where improvements can be made; serve as a crowd manager at assigned events enforcing safety protocol as directed.
• Actively participate on high school graduation planning team; finalize and implement assigned graduations; attend high school meet and greet with graduation coordinators to discuss vision, logistics and concerns; offer solutions and make suggestions to enhance guest experience; coordinate audio visual needs/changes with technical staff and setup/changes with operations; day of event, host pre-con meeting with event management team, housekeeping, and security to discuss logistics and assignments;
  
  meet with high school coordinators when they arrive on campus to review logistics and handle any last‑minute changes; assign event staff to assist with placement of graduation programs; handle all concerns before, during, and immediately after event; serve as a crowd manager and complete duties as assigned; participate in department post‑event meeting to discuss successes and areas of improvement.
• Finalize logistics for assigned summer camps. Logistics include, but not limited to coordinating room rosters, meal service, classrooms, event space, technical services, parking, transportation, and team building activities; manage event evacuation due to severe weather; coordinate details with campus building managers to ensure program runs smoothly from beginning to end; remain available entire time assigned groups are on campus to answer questions and problem solve;
  
  complete billing in a timely manner.
• Represent department on various campus committees as assigned; keep supervisor in the loop on committee assignments and achievements.
• Complete performance goals as assigned; actively participate on planning committees; keep supervisor up to date with progress and completion of goals.
• Perform all related duties incidental to the work described herein.

• Bachelor’s degree
• One year of experience in event planning
• Possesses exemplary level of professionalism with strong attention to detail
• Strong organizational skills
• Excellent communication skills
• Ability to work a flexible schedule, including some early mornings, late evenings, occasional holidays and assigned weekends
• Ability to multi-task and keep pace with changing workload demands
• Ability to foster relationships, work as a team player, and is committed to guest satisfaction and safety protocol

• Experience in event planning in a higher education setting
• Experience in software programs: 25
  
  Live, Social Tables, and Smartsheet
• TIPS Alcohol Awareness
• Crowd Management Certification

Organization: Student Affairs Division
Primary

Location:

Main Campus
Job Posting: Jan 8, 2026