Administrator - Procurement Contracts

Job Summary

Provides guidance and technical expertise in management and monitoring of major contracts released by the Baltimore City Public Schools (City Schools). Oversees progress of selected large complex contracts from both a schedule and cost standpoint. May supervise the work of contracting or procurement professionals as assigned.

• Provides monthly and ad-hoc reports on all City School contracts.
• Collaborates with district staff to review, edit, and finalize Board letters and meeting and committee agendas.
• Participates in various district work groups and represents the Procurement department during special work sessions.
• Prepares, negotiates, and finalizes all contractual agreements for the Procurement department including Professional Service Agreements, Memorandums of Understanding, Leases, and other agreements.
• Provides departmental audit support including research, reporting, and responses.
• Develops compliance processes and procedures in accordance with City, State, Federal policies, and laws including District regulations and policies.
• Post solicitations and contract awards in accordance with State law.
• Responsible for reviewing and resolving MPIA request.
• Maintains all contract files and records for the Procurement department.
• Prepares and presents assessment of regulatory compliance regarding procurement/contract documentation and justification submitted by departments for review and approval by the management.
• Develops specifications, reviews complex solicitations, and prepares specialized and/or non-routine Request for Proposals (RFP), bid and contract modifications. Coordinates activities with Legal Counsel and the end user.
• Leads negotiation teams on complex contractual issues and ensures best allowable price is achieved for City Schools.
• Compiles and analyzes data and historical information. Analyzes significant and/or unique contract requirements, special provisions, terms, and conditions to ensure compliance with laws, regulations, City Schools' policies and procedures.
• Examines estimates of materials, equipment services, production costs, performance requirements, and delivery schedules of large complex contracts to assure accuracy and completeness. Monitors the life cycle of departmental contracts.
• Conducts site visits as determined appropriate to monitor contractor activity and adherence to performance standards. Facilitates contractor accountability for delays, cost overruns, and timeliness of services or deliverables. Assists in the resolution of contract disputes.
• Prepares progress reports and advises management of contractual rights and obligations.
• Investigates and documents incidents of contract non-compliance or default and makes recommendations on sanctions, terminations, and/or appropriate courses of action.
• Assists in the identification, development, and implementation of new contract policy and processes.
• May provide guidance and instruction to procurement or contracting personnel.
• Performs and promotes all activities in compliance with equal employment and nondiscrimination policies; follows federal laws, state laws, school board policies and the professional standards.
• Trains departmental staff and District staff on new laws and policies.

Maximum Salary 139044.00

Minimum Salary 91707.00

• Bachelor's degree in business, management, or related field. Degree must be from an accredited college or institution.
• Five years professional experience in procurement and contract administration to include at least one year in a lead or senior capacity, or the equivalent combination of education and experience. Contract management experience in an education environment preferred.
• Certification by the National Contract Management Association as a Certified Professional Contract Manager (CPCM), Certified Professional Public Buyer (CPPB), Certified Public Procurement Officer (CPPO), or Certified Procurement Professional (CPP).
• Knowledge's resolution and demonstrated evidence of independent judgment and creativity applied to resolution of contract issues.
• Excellent verbal and written communication skills, including the ability to draft complex contractual instruments.
• Highly proficient in Microsoft office 2007 applications, Oracle purchasing and general ledger applications Oracle business intelligence, discoverer, and Adobe, Acrobat Pro XI.
• Experience with eProcurement applications such as Arriba Oracle, etc.
• Valid non-commercial class C driver's license.

Full time or Part time Full time

• Completed online application
• Resume that clearly demonstrates the above minimum qualifications. It is important that you include all experiences and education related to the position to which you are applying.
• Upload copies of all transcripts
  -undergraduate, graduate and all MSDE Certifications
• Must provide three (3) professional references to include: name, title, business address, e-mail address and phone number
• All documentation/certification necessary (scanned…