Grants & Contracts Manager

Overview

The Data Science and AI Institute is seeking a Grants & Contracts Manager who will be responsible for all activities related to sponsored projects within the institute/centers. The ideal candidate will oversee the pre-award, post-award and closeout activities for a variety of grants/contracts, with varying levels of complexity. This role also manages a team of two or more professional and para-professional level positions.

The Manager serves as first point of contact and resource guide for the faculty and analysts for the planning and development of budgets for submission with grant packages to various federal agencies, private agencies, foundations and commercial contract proposals. This includes providing instruction on protocol, regulations and guidelines pertinent to the agency/or university.

This position will assist the Sr. Financial Manager to oversee pre- and post-award activities for DSAI. Overall duties include:
Overseeing proposal development, maintaining subawards, providing account balances and spending projections, budget allocation, cost transfers, account reconciliation and reporting, p-card approvals, preparation and review of grant and contract proposals and providing guidance in the interpretation and implications of applicable grant terms and conditions including university and grant guidelines, and managing the grant closeout process. This position will work directly with project PIs, Co-Is and administrative staff to ensure effective, accurate and timely performance of required tasks.

This position will interact primarily with DSAI faculty, staff, and other department collaborators in a support role. The position will be assigned work primarily by the Sr. Financial Manager and assist with both pre- and post- award activities. Faculty interactions will include preparing grant proposal submissions, quarterly budget review meetings and projections as examples. After sufficient training, day-to-day tasks will be executed independently with help from other finance team members as needed.

The position will review work by other finance team members, interpret policies, and cross-train others.

This position will oversee the overall DSAI portfolio of grants which may include sponsors such as NSF, DoD (ARO, ONR, AFOSR, DTRA), DOE, DARPA, NASA, NIH as well as industry partnerships, foundations, collaborations with National Labs and internal funds.

This position is responsible for overseeing the tracking of expenditures, budget allocations, subawards, and account maintenance for accounts across the DSAI portfolio. They will also oversee grant closeout for grants in the overall DSAI portfolio.

Job Scope/Complexity

Will provide broad/in-depth guidance on protocols, regulations and guidelines to PI and other scientific/research professionals, both within the University and with other associated research/administrative professionals outside of the University. This position offers guidance and learning support to Grants & Contracts Analysts, Specialists and Coordinators within the department. Works closely with faculty and staff on complex awards and submissions; provides ongoing staff training;

disseminates information on new regulations and compliance rules; provides quarterly and annual sponsored funding reports as needed to institute and center leadership as required. Will act as the final point of contact for the institute/centers with faculty, grants and sponsored research staff.

Types of sponsored awards for which the position is responsible

• This position works independently on a variety of complex level grants/contracts, including those from NIH, NSF, DOD (ONR, ARO, AFOSR, DTRA), DOE, DARPA and NASA. These grants, contracts and awards may involve highly detailed budgets, multiple projects, Cores and Subawards, Investigator-initiated, Consortium and New Center, Dept. of Defense grants, higher complexity Foundation grants and pharmaceutical company clinical trials. Will also provide direction and assistance to Analysts with details related to Subawards from other institutions on their federal pass-through grants.
  
  May also work directly with management of non-sponsored funds,…