Administrative Coordinator

Overview

We are seeking a Full-time Administrative Coordinator who provides high-level administrative support to the Faculty, Fellowship program, leaders, staff, and associated research labs. This role coordinates Fellowship activities, administrative tasks, purchasing, manages multiple calendars, and coordinates travel arrangements. The Administrative Coordinator interprets operating policies of the University and exercises independent judgment in the resolution of administrative problems, often acting in direct response to Faculty.

Coordinates daily activities in a multi-faceted complex medical practice to ensure a smoothly functioning office and good patient relations.

• Provides high-level administrative assistance to the Clinic Manager and other divisional faculty and staff.
• Uses critical thinking skills to manage multiple projects independently, including handling matters of a confidential nature with sensitivity and discretion.
• Coordinates daily, weekly, monthly, and yearly calendars.
• Plans, coordinates, and arranges internal and external meetings, depositions, court appearances, speaking engagements, and attendance at local, national, and international meetings.
• Works closely with other program coordinators regarding nursing conferences, Day of Learning, and Development.
• Communicates with coordinators and conference organizers; prepares itineraries, conference registration, travel and hotel arrangements.
• Completes expense reimbursements from university funds for eligible business-related expenses.
• Prepares agendas for meetings and distributes meeting minutes.
• Manages transcription processes.
• Composes and distributes correspondence, emails, and manages, organizes and maintains confidential files.
• Plans events for invited speakers, seminars, outreach events, and research symposiums.
• Assists with coordination of faculty and staff activities and seminars.
• Proofreads communications to ensure accuracy and appropriateness.
• Drafts and prepares office communications for physician signature.
• Drafts letters of recommendation and letters of support for physician review and distribution.
• Supports faculty with the development of journal publications and assists with manuscript preparation.
• Communicates with the CME office regarding course organization and content.
• Plays an integral part in communication with candidates and other coordinators to implement onboarding and out boarding of matched Fellows.
• Assists with ongoing development of the Fellowship program.
• Prepares and updates bio-sketches and CVs.
• Ensures licensures are current.
• Assists in onboarding and training of Fellows and other administrative staff.
• Assists with the purchase of materials and supplies for the research laboratory.
• Assists with conferences and workshops.
• Works with the credentialing office to ensure new faculty recruits are onboarded timely and accurately.
• Assembles spreadsheets and databases for use by the Clinic Manager and faculty.

• High school diploma or equivalent.
• Two years of related experience.
• Additional education may substitute for required experience, and additional related experience may substitute for required education to the extent permitted by the JHU equivalency formula.

Classified

Title:

Administrative Coordinator

Role/Level/Range: ATO 37.5/02/OE

Starting Salary Range: $18.20 - $33.90 HRLY (target $/hour; commensurate with experience)

Employee group:
Full Time

Schedule:

Mon-Fri 8:30am-5:00pm

FLSA Status:
Non-Exempt

Location:

School of Medicine Campus

Department name: SOM Oph Retina Service

Personnel area:
School of Medicine

Total Rewards

The referenced base salary range represents the low and high end of Johns Hopkins University's salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will depend on factors including location, skills, work experience, and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement.

Note:

Information about benefits can be found on the official Johns Hopkins HR site.

Education and Experience Equivalency

Please refer to the job description above to…