Office Manager

Overview

Jhpiego is seeking an Office Manager to oversee daily office operations, coordinate administrative tasks, manage staff and resources, and ensure the office runs efficiently.

This position is primarily office-based, with occasional off-site meetings or events.

• Serve as the primary point of contact for internal teams and external vendors
• Manage relationships with vendors, service providers, and facilities partners
• Manage correspondence, answer phone calls, and maintain office files and records.
• Ensure smooth communication within the office and provide general support to staff and leadership.
• Manage and coordinate office operations, supplies, and equipment.
• Organize meetings, events, and travel arrangements.
• Develop and implement process improvements to enhance efficiency.
• Manage organizational staff events/ social committee events

• Maintain office budgets, track expenses, and process invoices.
• Monitor expenses, invoices, and procurements
• Make recommendations for cost-effective operations.

• Maintain office equipment, order supplies, manage inventory, and ensure the office environment is organized and functional.
• Update and enforce health and safety policies and ensure compliance with health & safety regulations.
• Identify inefficiencies, implement workflow improvements, and develop office procedures to enhance productivity and operational effectiveness.
• Coordinate with CHRAO on office facility leasing arrangements, including engagement with landlords, review of lease agreements, and coordination of facility services.

• Supervise and provide coaching, guidance, and mentorship to direct report(s) where needed
  
  Set targets and objectives for the assigned area and deliver results
• Grow team expertise to align with program and organizational direction while continually looking for ways to provide/enhance the value delivered
• Track, monitor, and effectively address and/or reward the performance of team members
• Manage employees in compliance with all HR policies, procedures, and guidelines
• Share knowledge, information, skills, and subject matter expertise among the team and ensure the timely communication of issues while encouraging good working relationships with other functions/teams
• Recruit for all hires to ensure a highly diverse, qualified workforce with the necessary capabilities needed to achieve goals

• Bachelor's degree in business administration, management, or related field or demonstrated relevant experience
• 5-7 years of work experience with a minimum of 4 years managing people and office managemen
• Exceptional organizational ability and multitasking skills
• Flexible to adapt to changing office needs and to-do lists
• Strong written and verbal communication skills for professional presentations, reports, phone calls, and emails
• Ability to collaborate with employees and vendors
• Understanding of common office software and programs, such as inventory management software and budgeting platforms
• Attention to detail when creating and refining documentation
• Excellent time management skills and problem-solving capabilities
• Financial acumen to manage office expenses and budgets
• Must be able to lift a minimum of 50 Lbs. This role requires strong mobility .

The salary range for this role is expected to be: $87,076 - $109,538.

The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: (Use the "Apply for this Job" box below)./

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree…