Office Secretary Iii; Data Analysis & Information Management

Introduction

The Maryland Emergency Medical Services (EMS) System is a coordinated statewide network that includes volunteer and career EMS clinicians, medical and nursing personnel, communications, transportation systems, trauma and specialty care centers and emergency departments. The Maryland Institute for Emergency Medical Services Systems (MIEMSS) oversees and coordinates all components of the statewide EMS system in accordance with Maryland statute and regulation, providing leadership, medical direction, educational programs, a statewide communications system, designation of trauma and specialty centers, licensing and regulation of commercial ambulance services, and public education and prevention programs.

MIEMSS is seeking a Data Analysis & Information Management Office Secretary.
This position is open to current employees of Maryland Institute for Emergency Medical Services Systems (MIEMSS) only.

10

653 W. Pratt Street
Baltimore, Maryland 21201

The Data Analysis & Information Management Office Secretary plays a pivotal role in ensuring the smooth operation of daily administrative tasks. The position involves managing communications, maintaining records, coordinating meetings, and handling travel documentation, while supporting the broader organizational goals.

Key responsibilities include:

• Manage office technology:
  Xeroxing, faxing, printing, scanning, and filing.
• Process and enter data into relevant databases relating to Automated External Defibrillators (AEDs).
• Maintain and organize records, ensuring data integrity and confidentiality and accurately disseminating required data.
• Coordinate travel plans, including booking transportation and accommodations.
• Handle routine phone calls: screen and route all calls to appropriate persons and provide alternatives when the desired person is unavailable.
• Act as the point of contact for internal and external inquiries for the Data Analysis and Information Management Department.
• Assist the Data Analyst in downloading and organizing data from eMEDS, ensuring data accuracy and confidentiality.
• Reconcile monthly credit card statements.
• Monitor and restock office supplies as needed.
• Perform other duties as assigned.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Additional qualifications may substitute for experience on a year‑for‑year basis:

• Additional secretarial or clerical experience may be substituted for the required education.
• Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years.
• U.S. Armed Forces military service experience as a non‑commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes may be substituted on a year‑for‑year basis for the required experience.

Preference will be given to applicants who possess:

• Organizational and problem‑solving skills, and the ability to multitask and prioritize tasks.
• Proficiency in Google Apps, Microsoft Word, Excel, and Outlook.
• Excellent oral and written communication skills.

This position is open to current employees of Maryland Institute for Emergency Medical Services Systems (MIEMSS) only.

All application information must be submitted by the closing date. We will not consider information submitted after this date.

Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible employment list for at least one year.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. Provide complete and accurate information and report all experience and education that is related to this position.

STATE OF MARYLAND BENEFITS

Online applications are highly recommended. If unable to apply…