Office Secretary Iii

Position: OFFICE SECRETARY III
Introduction

The Maryland Emergency Medical Services (EMS) System is a coordinated statewide network that includes volunteer and career EMS clinicians, medical and nursing personnel, communications, transportation systems, trauma and specialty care centers and emergency departments. The Maryland Institute for Emergency Medical Services Systems (MIEMSS) oversees and coordinates all components of the statewide EMS system in accordance with Maryland statute and regulation.

This includes planning, operations, evaluation, and research. MIEMSS provides leadership and medical direction, conducts and supports EMS educational programs, operates and maintains a statewide communications system, designates trauma and specialty centers, licenses and regulates commercial ambulance services, and participates in EMS-related public education and prevention programs. MIEMSS is seeking a Data Analysis & Information Management Office Secretary.
* This position is open to current employees of Maryland Institute for Emergency Medical Services Systems (MIEMSS) only
* GRADE

10

LOCATION OF POSITION

653 W. Pratt Street Baltimore, Maryland 21201

POSITION DUTIES

The Data Analysis & Information Management office Secretary plays a pivotal role in ensuring the smooth operation of daily administrative tasks. This position involves managing communications, maintaining records, coordinating meetings, and handling travel documentation, all while supporting the broader organizational goals. This position is responsible for entering data related to Automated External Defibrillators (AED) into relevant databases. This position is also responsible for assisting the Data Analyst in downloading and organizing data from Electronic Maryland EMS Data System (eMEDS).

Position Duties Include but are not limited to:  Perform various office duties as needed using office technology, including Xeroxing, faxing, printing, scanning, and filing  Process data into relevant databases relating to Automated External Defibrillators (AEDs).  Maintain and organize records, ensuring data integrity and confidentiality, and accurately disseminating required data  Coordinate travel plans, including booking transportation and accommodations  Handle routine phone calls: requires the ability to screen and route all calls to the appropriate person.

Provide alternatives to callers when the person they wanted to speak with is unavailable.  Serves as the point of contact for internal and external inquiries for the Data Analysis and Information Management Department.  Assist in downloading and organizing data from eMEDS, ensuring data accuracy and confidentiality  Reconcile monthly credit card statements  Monitor and restock office supplies as needed  Other duties as assigned

MINIMUM QUALIFICATIONS

Education:

Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience:

Three years performing secretarial or clerical work involving typing duties. Notes:
1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.  Organizational and problem solving skills, and the ability to multitask and prioritize tasks  Proficient in Google Apps, Microsoft Word, Excel and Outlook  Excellent oral and written communication skills.

LIMITATIONS ON SELECTION

* This position is open to current employees of Maryland Institute for Emergency Medical…