Office Administrative Assistant

Changing Lives at Home Mental Health, Inc. is a dynamic and innovative Outpatient Mental Health Clinic company dedicated to youths and adults who are experiencing behavioral issues or who are struggling with managing their mental illness. We are committed to excellence and continuous growth, and we are seeking an Office Administrative Assistant to join our team and help us achieve our goals.

Position Overview:

The Office Administrative Assistant provides essential administrative and clerical support to ensure the smooth and efficient daily operations of the office. This role is responsible for managing documents, maintaining records, coordinating schedules, assisting with communication, and supporting various departments as needed. The Office Administrative Assistant also directly assists the Executive Director with administrative tasks and other support to help ensure efficient leadership operations.

This position helps maintain organization, accuracy, and confidentiality while ensuring the timely completion of all assigned responsibilities.

Key Responsibilities:

- Office Administration

• On-site hours 9 am-5 pm
• Assist in the daily operations of the office, including organizing files, maintaining records, and ensuring administrative processes run efficiently
• Assist in supporting the Executive Director and leadership team with document preparation, reports, and administrative tasks
• Assist in maintaining organized digital and physical filing systems
• Assist in maintaining office supplies inventory and placing orders when needed
• Assist in ensuring a clean, organized, and professional office environment

- Communication

• Assist with internal and external communications, including drafting emails, memos, and reports
• Support communication between team members, management, and external partners

- Team Support

• Provide general administrative support to staff and management
• Assist with special projects and additional administrative duties as assigned
• Promote professionalism and support a positive work environment

Qualifications:

• Must be computer literate and proficient in Google Workspace (Docs, Sheets, Slides, Gmail, and Calendar)
• Strong organizational and multitasking skills
• Excellent verbal and written communication skills
• Strong attention to detail and accuracy
• Ability to handle confidential information with integrity and professionalism
• Ability to prioritize tasks and meet deadlines
• Professional attitude with a strong work ethic, able to work independently and collaboratively as part of a team.

Education & Experience

• Bachelor's Degree required (any field)
• Prior administrative or office support experience preferred
• Experience in a healthcare or mental health setting is an advantage, but not required

What we offer:

• A positive and collaborative work environment
• Opportunity for professional development and growth