Budget Specialist; Leadership, Engagement Experiential Development

This position is responsible for supporting administrative and financial processes in the Leadership, Engagement, and Experiential Development (LEED) Office. We are seeking a Budget Specialist who will be part of an administrative team in the LEED Office, a unit within the Department of Student Engagement. The LEED Office provides student organizational support, leadership development programs, and services to enhance the campus life experience for students and others in the University community.

• Maintain accurate financial records to ensure financial compliance with university policies and procedures.
• Process and track procurement documents from creation to close-out; follow up and troubleshoot problems that may occur. Serve as a point of contact for questions regarding financial and compliance policy and procedures.
• Initiate and execute various transactions (e.g., journal transfers, purchase orders, vendor setup, invoices, online check requests, travel and expense reimbursements, petty cash vouchers, non-payroll cost transfers, cash deposits), ensuring deadlines are met.
• Process SAP check requests for invoices in SAP and verify payments with vendors, including resolving non-payment issues.
• Assist the Administrative Supervisor with ensuring internal order numbers are set up promptly.
• Coordinate, monitor, and submit all necessary student organization budget information for progress reports.
• Oversee and reconcile, on a monthly and yearly basis, student group accounts with over 2,000 individual transactions and approximately $1 million in revenues/expenses.
• Assist with the management of the financial module and monthly updates within Campus Groups (Hopkins Groups).
• Coordinate administrative functions such as purchasing, student payroll, and records administration as needed.
• Support other LEED Budget Specialists in coordinating and reconciling Hopkins Groups' ticket revenue for student organizations.
• Ensure compliance with university regulations and restrictions.
• Assist with monthly, quarterly, semi-annual, and annual allocation for all LEED/Student Life managed accounts. Attend monthly SAC and Homewood Administrators meetings.
• Other duties as assigned.

• Knowledge of SAP Analysis Reporting, Purchasing, Accounts Payable, Travel, and Payroll administration, including knowledge of corresponding policies and procedures.
• Skilled in managing budgets, spreadsheets, and databases.
• Strong analytical, problem-solving, and accounting skills.
• Excellent verbal and written communication skills required.
• Excellent communication, organizational, interpersonal, and customer service skills.
• Experience working with accounting systems.
• Demonstrated ability to use discretionary judgment and maintain confidentiality in working with financial and budget information.
• Ability to work with a variety of contacts (i.e., students, staff, faculty advisor, other University affiliates, vendors) and constituents.
• Ability to work in a fast-paced, student-oriented environment.

The Johns Hopkins University was America’s first research university, founded for the express purpose of expanding knowledge and putting that knowledge to work for the good of humanity. Today, Johns Hopkins has approximately 6,500 faculty, 6,200 undergraduate students, and 17,600 graduate students across 230 degree programs at the baccalaureate, master’s, and doctoral levels. JHU has multiple campuses in Baltimore and graduate student campuses in DC, Italy, and China.

Johns Hopkins stands alone among top research universities in its extraordinary commitment of attention and resources to ensuring student success, particularly for students from first-generation or low-income (FLI) backgrounds, making bold, sustained, and dramatic investments in the student experience over the last 15 years.

Student Affairs on the Homewood campus is made up of 23 departments ranging from Residential Life, Dining, Athletics and Campus Recreation, to Student Engagement, Student Conduct, Student Transitions and Family Programs, Center for Student Success, Center for Social Concern, and…