Administrative Assistant

Benefits

• Dental insurance
• Health insurance
• Opportunity for advancement
• Training & development

We are a general contractor in Baltimore City seeking a motivated and personable Administrative Assistant to join our growing team. Must be detail-oriented with Quick Books experience to support day-to-day office and accounting functions. This is not a CPA role — the right candidate is someone with a strong administrative background who has worked in Quick Books and is interested in being trained further in bookkeeping responsibilities.

In this role you will also provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

• Use Quick Books for data entry, invoices, payments, and basic account tracking
• Assist with accounts payable and receivable
• Schedule appointments and maintain a calendar
• Perform general administrative and office support duties - Answer phones, manage emails
• Write emails, memos, and letters and distribute them appropriately
• Contribute to company reports
• Maintain an organized filing system
• Communicate professionally with vendors and internal staff

• 2+ years experience using Quick Books (required)
• High school diploma/GED required, Associate’s degree or administrative training is preferred
• 2+ years as an Administrative Assistant or in a similar position
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint, Google Suite
• Highly organized with excellent time management skills and the ability to prioritize projects
• Bilingual (English/Spanish) a plus
• Role is primarily full-time Monday through Friday - occasional weekend work only if necessity is presented. Must have reliable transportation. Construction background not required.